Hi all,

At Winchester we have changed to Hallmaster, and I am very happy with it. One of the benefits is the ease of producing and sending invoices for the bookings, all within the one system.

Everything is linked up - like customer details, bookings, invoices, statements etc. Support is good too. There are a few things that their software developers could work on to perfect, and they do welcome feedback, but I find it pretty straightforward to use. More efficient than using Google calendar, then transferring data to a separate invoicing system.

"In my humble opinion."

Lorraine

Andrew and Lorraine O'Hanlon

Warden-Managers

Friends' Meeting House

16 Colebrook Street

Winchester SO23 9LH

01962 864184

On Mon, 14 Aug 2023 at 14:02, Ann Turner - Warden and Bookings <warden.scarborough@pandhquakers.org.uk> wrote:

Hello Friends,
Here at at Scarborough we also use Google Calendar for bookings -
I use a colour coded system for the rooms - eg red for the large room,
green for the small room and blue for the committee room.
As Liz says, adding things manually to invoices takes a few minutes for
each booking, I have a sheet I made which I fill in by hand, looking at
the calendar for who booked which room and when, it takes about ½ hour I
suppose.
Then transfer the details to invoices created by Quickbooks which sends
the invoices and records them too. Our AM has transferred all local
Meetings to Quickbooks. As most of our hirers are regulars it doesn't
take too long to send out our invoices which we do monthly unless
requested otherwise.
In friendship,
Ann
Ann Turner
Warden, and Bookings
Scarborough Friends (Quakers) Meeting House
Quaker Close, Scarborough, North Yorkshire, YO12 5QZ
///honest.noise.ground
m: 07763 763 792
t: 01723 362 756 (mostly answerphone)
Please note I work part-time hours and will respond as soon as I can
www.pandhquakers.org.uk

On 14/08/2023 10:12, Liz Smith wrote:
> Here at Street Quaker Meeting I also use google calendar for bookings.
> This system is easy to set up and use. I received support from Wendry
> Hayward years ago when I was warden for Reading Meeting.
>
> The invoices are created on a spreadsheet. You can easily use google
> spreadsheet for this. I transfer the hiring data into the spreadsheet
> manually, going through the google calendar week by week. It can be
> time consuming if your meeting house is very busy, but it's not
> difficult to do.
>
> I'd be happy to share examples of my calender and spreadsheet if
> anyone is interested.
>
> In friendship,
> Liz
>
> On Fri, 11 Aug 2023, 10:37 Martin Lacey,
> <office@norwichquakers.org.uk> wrote:
>
>> Hi David,
>>
>> Good question!
>>
>> At Norwich we use Libre Office for invoicing and spreadsheet
>> recording. And Google Calendar for keeping track of bookings.
>>
>> Benefits:
>> Zero purchase cost and no monthly/annual subscriptions.
>> Single point of control prevents most errors.
>>
>> Downsides:
>> Takes a little more time at the end of the month to invoice and
>> update spreadsheets.
>> Single point of control = reliance on one person.
>>
>> QUESTIONS:
>> Is it possible to integrate Google Docs for invoicing and
>> spreadsheets into Google calendar? If this is even remotely
>> possible, I may spend some time investigating...
>>
>> Kind regards,
>> Martin Lacey
>>
>> Meeting House Manager
>> Norwich Quaker Meeting House
>> Upper Goat Lane
>> Norwich
>> NR2 1EW
>>
>> 01603 624854 Weekdays 9 - 1
>> 07857 167322
>>
>> On 10/08/2023 13:52, David Bull wrote:
>>
>>> Good afternoon, all.
>>>
>>> We are looking at systems for taking and managing bookings for the
>>> meeting house. Would anyone care to comment on pluses and minuses
>>> of the various systems (Hallmaster, etc)?
>>>
>>> Many thanks,
>>>
>>> David Bull
>>>
>>> Co Clerk (and convenor of House Management Committee)
>>>
>>> =====
>>>
>>> Chester Quaker Meeting
>>>
>>> David Bull (he/him)
>>>
>>> Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web:
>>> https://chesterquakers.org.uk/ [1]
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