Dear All cc Rugby Quakers Rugby Local Quaker Meeting does not yet use a card reader but I have used one recently for the voluntary work I do with Coventry City Council. Dear All including Rugby Quaker Meeting Premises and Finance I tested Square and Sum Up. Sum Up was easier and had a key pad. It works through a mobile phone app .. that is easy to down load. At the last event i had our reader on the door with two different people with their mobile phones at different times. People are sometimes cashless. We collected £90 on our first trial run - 9 donations of £10 that we would not have collected. We collected three hundred pounds in Cash in two buckets. Sum up create an account attached to the device/devices and transfer money to the Quaker/Charity account when requested. The Sum Up device i think was £24. I brought Square and Sum Up from Amazon tried them out and returned the Square. I looked at others but our turnover was too low. the fee seems to be as. low as Klaus reports. Please do email me directly if I can be of any more help? best wishes david rugby local quaker meeting Coventry Lord Mayor Peace Committee http://CoventryCityOfPeace.uk<http://coventrycityofpeace.uk/> https://www.facebook.com/coventrycityofpeace/ David Fish 33 Magnolia Drive Lutterworth LE17 4RS Email -davidfishcf@msn.com<mailto:davidfishcf@msn.com> ________________________________ From: Klaus Huber <boawarden@gmail.com> Sent: 30 October 2024 10:19 To: JL Wardens <jlwardens@gmail.com> Cc: Lancaster Quakers <lancasterquakers@gmail.com>; Judi Brill <judibrill@gmail.com>; Wardenship Egroup <Wardenship@lists.quaker.eu.org> Subject: [wardenship] Re: Card Machine Hi Judi, I can't add any experience with card readers from a Quaker Meeting House, but I can add some from Holy Trinity PCC Bradford on Avon (Church of England) where I work in a second mini-employment as bookkeeper. Holy Trinity uses SumUp and has a number of small card readers as well as a big chunky Payaz machine. The card readers are used for collections at Sunday Services, payments for refreshments, and donations at special events. SumUp charges 1.1% for each transaction, not sure how Holy Trinity managed to get such a low rate. The chunky Payaz machine sits near the entrance to Holy Trinity, a mediavel church that is open every day for touristy and other visitors and gets quite a bit of footfall thanks to being opposite the much-visited little Saxon Church. The Payaz machine cost over 300 pounds and had to be sent off for repair at least once during the warranty period. It also went down recently for a little while after we had made changes to the wifi setup, but this got sorted fairly quickly. In terms of bookkeeping: I get daily payout reports by e-mail showing day and time of payment, so when I want to allocate payments to 'fundraising community events' rather than 'donations', it's fairly straightforward to see from the list which payments were made when. In principle, you can also set the system to temporarily allocate it to another kind of income, but changing the settings requires 2-step identification, and as the details are my e-mail and mobile number and I'm not usually there, this is a bit of a non-starter. The Payaz machine also allows people to gift-aid their donations through the 'Give a little' scheme. I can download a list of gift-aided donations with details of donors from the 'Give a little' website and export it in an HMRC-friendly format. However, as I have to amalgamate this with my spreadsheet of other gift-aided donations (mostly from people paying by standing order), it does become very fiddly and quite time-consuming for relatively little additional income. Still worth the effort though, just a bit tedious. It's hard to tell whether or not the card readers and Payaz machine have resulted in an increase of giving. They certainly have made their money back many times over by now in terms of what's gone through them. Best wishes, Klaus Huber Resident Warden, Bradford on Avon (and writing this time from experience as Holy Trinity Bradford on Avon PCC bookkeeper) On Tue, Oct 29, 2024 at 5:49 PM JL Wardens <jlwardens@gmail.com<mailto:jlwardens@gmail.com>> wrote: Here at Jesus Lane Cambridge we use Sum Up and for ease of book keeping we have two payment terminals one for our weekly charity collections and one for donations to the meeting itself for tea/coffee, soup lunch on wednesdays and any other donations - for example currently White Poppies. Cost was about £100 each to set up to run using our wifi (SUM up phone linked terminals are cheaper) Charitable giving has DEFINITELY increased significantly each week and Friends are glad of the opportunity to use their card to make a donation for refreshments etc A 1.69% fee is charged on each transaction by Sum Up. This is around 8p for a £5 donation. We feel it is well worth it. Easy to set up. In Friendship Kirsten Lavers Warden, Jesus Lane Quaker Meeting House 07545 218251 Day off Mondays On 29 Oct 2024, at 14:16, Lancaster Quakers <lancasterquakers@gmail.com<mailto:lancasterquakers@gmail.com>> wrote: Hi Judi I have nothing to add to this conversation other than: I'm still interested in this conversation and information. Lancaster are still considering their options, but the Treasurer does not seem to be particularly interested in taking it further. I would love to be able to take a list of who uses what and how successful the various options have been. I'd love to know how affordable the different systems are; how users friendly they are, and how the various Meetings account for the money that is paid using the various systems - ie how much staff/volunteer time is saved vs needed; and can anyone show evidence that using card machines have resulted in an increase in giving. I'd also still be interested to hear whether any Meetings have been using a card payment method that works well for room hire payments as well as donations and collections etc. Sorry I can't be of any help. Tasha Lancaster Quaker Meeting House lancasterquakers@gmail.com<mailto:lancasterquakers@gmail.com> 01524 62971<https://www.google.com/search?client=firefox-b-d&q=Lancaster+Quaker+Meeting+...> On Mon, 28 Oct 2024 at 17:54, Judi Brill <judibrill@gmail.com<mailto:judibrill@gmail.com>> wrote: I would be glad to hear of recommendations and experience from any meeting house using a simple card machine. Judi Brill Warden Horfield Quaker Meeting _______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org<mailto:wardenship@lists.quaker.eu.org> To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org<mailto:wardenship-leave@lists.quaker.eu.org> _______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org<mailto:wardenship@lists.quaker.eu.org> To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org<mailto:wardenship-leave@lists.quaker.eu.org> _______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org<mailto:wardenship@lists.quaker.eu.org> To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org<mailto:wardenship-leave@lists.quaker.eu.org> -- Klaus Huber Warden Bradford on Avon Quaker Meeting House 1 Whiteheads Lane, Bradford on Avon BA15 1JU Tel. 01225 865393 bradfordonavonquakers.weebly.com<http://bradfordonavonquakers.weebly.com/>