Hi Norma 
We employ wardens at two of our meeting houses to manage the room hire.  They are employed by our Area Meeting who is responsible for contracts, pay etc.  Until recently we did our own payroll using the basic HMRC software PAYROLL TOOLS which is free and will calculate all the tax and any possible NI for you. But you will have to manage the payroll info including calculating hours, pension etc via spreadsheet separately.  However we have recently outsourced our payroll to another provider, CBR solutions based in Norfolk at a modest monthly cost.  We also have just started using the same provider for HR advice, eg checking our employers contracts are up to date etc, we are ok with current legislation etc. as we feel a bit vulnerable to the possibility of getting things wrong inadvertently.  We do our pension scheme with the People's Pension, which I think was one recommended by Friends House at the time and they have been excellent to deal with.  There is a lot to consider as I am sure you know and it helps to get some professional advice if you can. 
Rachel
Ipswich & Diss Area Meeting

On Mon, Jun 10, 2024 at 1:44 PM Norma Lee via wardenship <wardenship@lists.quaker.eu.org> wrote:



---------- Forwarded message ----------
From: Norma Lee <normallcm@aol.com>
To: "wardenship@lists.quaker.eu.org" <wardenship@lists.quaker.eu.org>
Cc: 
Bcc: 
Date: Mon, 10 Jun 2024 11:59:35 +0000 (UTC)
Subject: [wardenship] Employed lettings manager
Hello Friends,

Bolton Quakers have had a Friend serving as our lettings manager on a self-employed basis for the past 3 years.  He has done a grand job of building up our lettings since covid but now wishes to 'retire' to do other things so we are looking for a replacement.

From information in the excellent Quaker Employers' Resource it would seem that any replacement should be considered as 'employed' by the meeting.  If your meeting 'employs' similar type staff how do you cope with PAYE, National Insurance and Pensions?  Do you leave this entirely with accountants or manage it 'in house'?  If the latter what software would you recommend?

Any advice would be much appreciat4ed.

Inb friendship
Norma Lee
Finance & Premises Convenor



---------- Forwarded message ----------
From: Norma Lee via wardenship <wardenship@lists.quaker.eu.org>
To: "wardenship@lists.quaker.eu.org" <wardenship@lists.quaker.eu.org>
Cc: Norma Lee <normallcm@aol.com>
Bcc: 
Date: Mon, 10 Jun 2024 11:59:35 +0000 (UTC)
Subject: [wardenship] Employed lettings manager
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