You should be able to pay cash into your bank via the post office - they don’t accept it for all banks but I know they do for Lloyds and the co-op

If you are collecting for external charities then you are acting as agent - think of it as money in and money out - and so the accounting of these sums needs to recorded even if it goes through your bank account.  In stroud (and in several other meetings in Gloucestershire) we do not have any collections after meeting - the appeals say that friends wishing to donate do it directly to the good cause.  We encourage people who donate to add a note to the charity to say it has come from an appeal at stroud Quakers. We don’t know how much is donated that way 

Does your card reader have a facility to add a note to the effect that it is an acting as agent payment rather than for donations to the meeting?  If so then you will have a means of tracking the donations and will know how much to pass on to the relevant charity. 

Sent from my iPhone
Marilyn Miles
Treasurer. Stroud Quaker Meeting
0780-155-8931
Please use this mobile number as I don’t hear well on the landline. I can ring you back if mobile calls are expensive to you. 


On 27 Jun 2024, at 21:19, Winchester Quaker Warden <winchesterquakerwarden@gmail.com> wrote:


Hello Friends and colleagues,
We would be interested to know if your Meetings donate to external charities, in which case how that is done.
At Winchester we have in the past collected donations, on a regular basis, to pass on to chosen charities - cash, cheques or BACS.
This created a lot of admin for the Treasurer, and now we have the added problem that our local bank (HSBS acting on behalf of CAF Bank) no longer accepts cash.
What we are doing currently is invite Friends to donate to chosen charities, but not through our bank account, i.e. straight into the other charity's bank account.
We do not know how many people do that, we have no idea how much money goes to the charities, and we don't know if the charities are aware that those donations are connected to our Meeting.
We have recently bought a fund-raising card-reader, which can allow for donations to be earmarked for specific purposes, but we are not using it for external charities.

If any of your Meetings passes donations on to external charities, it would be great to hear about your process for that, and if it works well.
Thanks very much,
Lorraine

Andrew and Lorraine O'Hanlon
Warden-Managers
Friends' Meeting House
16 Colebrook Street
Winchester  SO23 9LH
01962 864184
_______________________________________________
wardenship mailing list -- wardenship@lists.quaker.eu.org
To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org