Hi Norma,
I manage payroll for a few Quaker (and other) clients and how they do this varies!
Some have employees with a volunteer calculating the accounts using a variety of options (including ringing the HMRC helpline every month to confirm their figures), some have their accountants or bookkeepers providing payroll, some have employees with a separate payroll company providing payroll calculations (PAYE, NI, HMRC, Pension management), some use their charity accounts packages to calculate the payroll (Liberty Accounts is one that does this). The actual setting up of payments for salary and HMRC can be dealt with by the above or a different person such as the treasurer. What you decide to do will very much depend on how many employees, and what resources are available within the AM.
However, going back to your original question regarding whether the self-employed lettings manager's replacement needs to be employed. Well that depends... If they are offering the same service to other clients, working from home, using their own equipment and have the right of substitution, then it isn't likely. If they are only in the one building, using your equipment and not working for anyone else than yes they probably do need to be employed. On the HMRC website there is a handy '
check employment status for tax' tool.
Some Area Meetings/Charities have an employee based in one place manage the room hire businesses and management of several buildings. Others have contracted the management out to a property management company who also offer facilities management and maintenance. So it might be worth seeing if anyone else in Pendle Hill AM also needs such services!
Hope that helps!