I was wondering if it would be possible to set up a new bank account and when needed just redirect the 'machine' to the appropriate account. (or of course you could buy a second £300 machine and just hide the inappropriate one?

Just seen this https://www.toolstation.com/sumup-3g-wifi-card-reader-payment-kit/p56532

Would it appear as a different entry on the bank account? That would make separation easier.

Coventry has not, as far as I know, not even thought about this.

Currently struggling with finding a new letting secretary, some cleaner problems,  IT issues and a few other issues. 

William Waddilove

(done almost every job in the LM except treasurer and quite a few at AM level)

On Tue, 29 Aug 2023 at 23:02, JL Wardens <jlwardens@gmail.com> wrote:

Thanks Klaus

Yes this is exactly the issue - looks like we’d have to have a pen and paper note of the payments made and what they were for which could be risky.

In Friendship

Kirsten Lavers

Warden, Jesus Lane Friends Meeting House

07545 218251

Day off Mondays

On 29 Aug 2023, at 12:19, Klaus Huber <boawarden@gmail.com> wrote:

Hi Kirsten,

To answer your question, I shall take off my Warden's hat for a moment and put on my hat as bookkeeper of Holy Trinity Church Bradford on Avon. Holy Trinity uses SumUp for their contactless payments. They've got a Payaz machine at the entrance for people wishing to donate by card (currently not there, as it's been sent off to be repaired or replaced). They had to splash out over 300 pounds for the gear and are charged 1.1 per cent of every transaction (which is probably some kind of charity rate). Payments received through the machine - minus the transaction fee - are made on a daily basis straight into the church's bank account. The Payaz machine has a gift aid feature where people can enter all the info required to claim gift aid on their donation - which then goes to a 'Give a Little' spreadsheet that can be used to do the gift aid claim to HMRC.

SumUp comes in all kinds of flavours - there are cheaper options with much smaller card readers, often used by small traders (for example at our weekly market here in Bradford on Avon).

As for 'tagging' transactions, the Holy Trinity gear doesn't do this. In fact, I'm just about to correct the coding of a few hundred pounds from 'donations' to 'Street Market' - luckily the person in charge of the machine at the annual Street Market event kept a tab on when the machine was used to sell refreshments etc.

Best wishes,

Klaus Huber

Resident Warden, Bradford on Avon (and, 3 hours a week, Bookkeeper of Holy Trinity Church Bradford on Avon)

On Mon, Aug 28, 2023 at 9:24 PM JL Wardens <jlwardens@gmail.com> wrote:

Hello everyone

Here at Jesus Lane, Cambridge  we’re considering starting a system whereby we can accept contactless card payment to our weekly charities collections as well as donations for tea/coffee - lunch etc.

Just wondering whether other Meetings have adopted this, what system you use and how easy it is to “tag" payments so that our book keeper knows how to allocate.

Thank you all

In Friendship

Kirsten Lavers

Warden, Jesus Lane Friends Meeting House

07545 218251

Day off Mondays

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--

Klaus Huber
Warden
Bradford on Avon Quaker Meeting House
1 Whiteheads Lane, Bradford on Avon BA15 1JU
Tel. 01225 865393
bradfordonavonquakers.weebly.com

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