Hi Tasha and all, I'd say that if Quickbooks is being used just for invoicing, it would definitely be better to use a package like Hallmaster, which is very efficient at linking bookings to invoicing. If Quickbooks is being used for general book-keeping etc, you might want to find software that integrates well with it. Our external book-keeping company (who also do our AM accounts, I believe) seem to find it easy to use Hallmaster data to feed into the accounts. I gave them direct access to Hallmaster (where I do the bookings and invoicing), so I don't need to keep sending information across 🙂. Packages like Hallmaster also provide useful reports, e.g. over the past year - how many invoices issued each month, total amount invoiced per month, etc. The only thing I miss, having changed from Google Calendar to Hallmaster, is the daily/weekly print-outs on paper - the Google ones are better. We could display the Hallmaster diary onto a screen, which would be better than the print-outs, but have not taken that step yet. (Might not fit in so well with our homely / shabby chic 😁listed-building ambience..) Good luck, Lorraine . Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184 ---------- Forwarded message --------- From: Martin Lacey <office@norwichquakers.org.uk> Date: Fri, 29 Sept 2023 at 11:06 Subject: [wardenship] Re: Advantages & disadvantages of Hallmaster... To: <wardenship@lists.quaker.eu.org> In Norwich we use Google Calendar which is wirelessly displayed on a donated wall mounted TV via a Raspberry Pi Zero2 utilising DAKboard. DAKboard can also be used to rotate through different "pages" such as adverts for upcoming Quaker events or sold as advertising to room hirers, but I'm interested in keeping it simple. For invoicing we use Libre Office, which is free open source software use by Government bodies (including HMRC) and is fully compatible with Microsoft Office. There are Linux and Apple OS versions of Libre Office. The problem we had with a paper based diary led to any Friend adding events but not deleting them and hand writing a notice board welcoming each days groups. Our current system requires two inputs - Google Calendar and Libre Office - I would be interested in software that extracts Google Calendar data direct to invoicing to simplify things further, but don't currently have the time to explore free to use options. I;m guessing Google Docs would be my first consideration. Kind regards, Martin Lacey Meeting House Manager Norwich Quaker Meeting House Upper Goat Lane Norwich NR2 1EW 01603 624854 Weekdays 9 - 1 07857 167322 On 28/09/2023 13:52, n.heny42 wrote: Dear Friends, I am a fan of Hallmaster, having used it at various MHs over the years. At Lancaster we use Google Calendar along with various paper based back up systems for our bookings diary (with different bits of info on various bits of paper/in books etc, hand written, depending on the nature of the booking), and we use QuickBooks for our invoicing. I would love to streamline our systems, decreasing the need for information being collected in various places, with hard copies meaning it can't be stored 'in the clouds' without even more steps involved. I also find its easy to double book rooms using Google Calendar. I have to explain to Wardenship/the tresurer etc why I think its necessary to change, and suggest alternatives. I wondered whether Friends could answer a couple of questions that will help to focus my thinking, and my 'report'. Do you use Hallmaster, and if so what system/s were in place before? Do you have experience of integrating (is that the right word?) Hallmaster invoicing with Quickbooks? If so, is this straight forward? Is it worth the extra annual charge, or is it easier just to input manually? If you use Hallmaster would you still choose it if you were going through the process of change? Does anyone use a different bookings software that can take room bookings, create invoices, integrate with accounts packages (specifically QuickBooks)? Any thoughts on disadvantages and arguments against changing? Anything else I haven't thought to ask? I'm finding it difficult to put my thoughts together, because to me swapping to Hallmaster is obvious - saves time, more efficient, great for multi users to be able to pick up where others left off etc. But I need to have more clarity in my thinking and in my 'presentation' to discuss the options with people who have no idea of our current system or of the alternatives. Sorry, long email, but any responses, even if you don't answer the specific questions, would be very gratefully received. All the best Tasha Tasha Heny Warden Lancaster Quaker Meeting House Natasha Heny 07752920337 -------- Original message -------- From: Martin Lacey <office@norwichquakers.org.uk> <office@norwichquakers.org.uk> Date: 11/09/2023 15:31 (GMT+00:00) To: wardenship@lists.quaker.eu.org Subject: [wardenship] Re: Communion wine at meeting Thanks Clare for a thought provoking question! I think friends should be careful not to restrict the religious practice of other faith groups if we allow them to use our premises without compromising their friends values. As a Christian myself I'm heartened by your Meetings response and of others in this chain. I would also like to point out for Meetings that adhere to a strict no alcohol policy for the sake of building users such as AA groups, that they could request their hirers substitute alcohol of grape juice. Many churches use red grape juice to allow child and alcoholics to participate in communion, so this shouldn't be seen as a burdensome or meddlesome request. Kind regards, Martin Lacey Meeting House Manager Norwich Quaker Meeting House Upper Goat Lane Norwich NR2 1EW 01603 624854 Weekdays 9 - 1 07857 167322 On 10/09/2023 14:27, Clare Barnett wrote:
Hi all, We have a standard clause in our lettings policy, as I am sure many meetings do, saying no alcohol. We have had an enquiry from a group of clergy who wish to hold a gathering at the meeting house and as part of this hold communion. They wanted it know if it would be possible for them to use the communion wine in the ceremony. At business meeting today no one seemed to have any objections to this, but we said we would explore further what other meetings do. It feels like it is something which probably doesn't arise very often but I wondered if anyone had any thoughts or indeed any meetings have a letting policy which doesn't say that alcohol is prohibited? Kind Regards Clare Barnett Premises committee, Hartshill Local Meeting
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