Hi Lorna, At Norwich we charge by the hour, with a minimum of 2 hours except for anonymous groups which usually book an hour. Our charging structure is at three levels: "Self help groups" - anonymous groups in general paying the lowest amount per hour. "Charities and community groups" pay the middle rate per hour. "Businesses" pay the top rate and are charged by the hour for use of our aged technology (portable conferencing monitor, conference mic/speaker, VGA projector and pc speakers). Each room has it's own hourly rate set by size and popularity (reviewed annually). The building is available for hire between 09.00 and 21.30 six days per week and 14.00 - 21.30 on Sundays. We don't charge less for under utilised days/times, but this would be a useful tactic if we wanted to maximise room hire income. Kind regards, Martin Lacey Meeting House Manager Norwich Quaker Meeting House Upper Goat Lane Norwich NR2 1EW 01603 624854 Weekdays 9 - 1 07857 167322 On 04/07/2025 15:46, Westminster Wardens wrote:
Dear all,
I'd love to know what structures you use for hire charges, please, and what advantages or problems you have with the systems you use.
At Westminster, the building is open for hire between 7 am and 10 pm. We have ten hireable rooms (one out of commission at the mo), and loads and loads of different hirers, and so for ease of admin we have generally offered hires in three ways:
* Three big ground floor rooms are offered by session: morning, afternoon and evening. You hire the whole session, regardless of how long your event is. * Five smaller rooms are offered by the day or half-day: 7 am to 3 pm/3 pm to 10 pm. * Two rooms are hired exclusively by two hirers, so are on a separate charging system.
However, we're now looking at different ways to hire the five smaller rooms, as there's now so many exceptions to the standard pattern that we'd like to simplify things.
So, my questions:
* If you hire by the hour, even with a 2-hour minimum, do you do anything to prevent people just cherry-picking the "best" slots and leaving unuseable patches of time in between? Eg a therapist paying for 11am-1pm, then 2pm-5pm, and not paying for lunchtime. * Do you charge less for less popular times? * Have you got any different ways of structuring hire times?
with all my best, Lorna.
Lorna Richardson Premises Coordinator
Westminster Quaker Meeting House www.westminsterquakers.org.uk/room-hire <http://www.westminsterquakers.org.uk/room-hire> 07897 591961 /Please note I am part-time; I don't expect anyone to respond outside their own normal working hours./
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