Good afternoon, all. We are looking at systems for taking and managing bookings for the meeting house. Would anyone care to comment on pluses and minuses of the various systems (Hallmaster, etc)? Many thanks, David Bull Co Clerk (and convenor of House Management Committee) ===== Chester Quaker Meeting David Bull (he/him) Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web: <https://chesterquakers.org.uk/> https://chesterquakers.org.uk/ If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error
Hi David, Good question! At Norwich we use Libre Office for invoicing and spreadsheet recording. And Google Calendar for keeping track of bookings. Benefits: Zero purchase cost and no monthly/annual subscriptions. Single point of control prevents most errors. Downsides: Takes a little more time at the end of the month to invoice and update spreadsheets. Single point of control = reliance on one person. QUESTIONS: Is it possible to integrate Google Docs for invoicing and spreadsheets into Google calendar? If this is even remotely possible, I may spend some time investigating... Kind regards, Martin Lacey Meeting House Manager Norwich Quaker Meeting House Upper Goat Lane Norwich NR2 1EW 01603 624854 Weekdays 9 - 1 07857 167322 On 10/08/2023 13:52, David Bull wrote:
Good afternoon, all.
We are looking at systems for taking and managing bookings for the meeting house. Would anyone care to comment on pluses and minuses of the various systems (Hallmaster, etc)?
Many thanks,
David Bull
Co Clerk (and convenor of House Management Committee)
*=====*
*Chester Quaker Meeting*
*David Bull **(he/him)***
*Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web: https://chesterquakers.org.uk/ <https://chesterquakers.org.uk/> *
**
*If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error*
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Here at Street Quaker Meeting I also use google calendar for bookings. This system is easy to set up and use. I received support from Wendry Hayward years ago when I was warden for Reading Meeting. The invoices are created on a spreadsheet. You can easily use google spreadsheet for this. I transfer the hiring data into the spreadsheet manually, going through the google calendar week by week. It can be time consuming if your meeting house is very busy, but it's not difficult to do. I'd be happy to share examples of my calender and spreadsheet if anyone is interested. In friendship, Liz On Fri, 11 Aug 2023, 10:37 Martin Lacey, <office@norwichquakers.org.uk> wrote:
Hi David,
Good question!
At Norwich we use Libre Office for invoicing and spreadsheet recording. And Google Calendar for keeping track of bookings.
Benefits: Zero purchase cost and no monthly/annual subscriptions. Single point of control prevents most errors.
Downsides: Takes a little more time at the end of the month to invoice and update spreadsheets. Single point of control = reliance on one person.
QUESTIONS: Is it possible to integrate Google Docs for invoicing and spreadsheets into Google calendar? If this is even remotely possible, I may spend some time investigating...
Kind regards, Martin Lacey
Meeting House Manager Norwich Quaker Meeting House Upper Goat Lane Norwich NR2 1EW
01603 624854 Weekdays 9 - 1 07857 167322
On 10/08/2023 13:52, David Bull wrote:
Good afternoon, all.
We are looking at systems for taking and managing bookings for the meeting house. Would anyone care to comment on pluses and minuses of the various systems (Hallmaster, etc)?
Many thanks,
David Bull
Co Clerk (and convenor of House Management Committee)
*=====*
*Chester Quaker Meeting*
*David Bull **(he/him)*
*Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web: https://chesterquakers.org.uk/ <https://chesterquakers.org.uk/> *
*If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error*
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Hello Friends, Here at at Scarborough we also use Google Calendar for bookings - I use a colour coded system for the rooms - eg red for the large room, green for the small room and blue for the committee room. As Liz says, adding things manually to invoices takes a few minutes for each booking, I have a sheet I made which I fill in by hand, looking at the calendar for who booked which room and when, it takes about ½ hour I suppose. Then transfer the details to invoices created by Quickbooks which sends the invoices and records them too. Our AM has transferred all local Meetings to Quickbooks. As most of our hirers are regulars it doesn't take too long to send out our invoices which we do monthly unless requested otherwise. In friendship, Ann Ann Turner Warden, and Bookings Scarborough Friends (Quakers) Meeting House Quaker Close, Scarborough, North Yorkshire, YO12 5QZ ///honest.noise.ground m: 07763 763 792 t: 01723 362 756 (mostly answerphone) Please note I work part-time hours and will respond as soon as I can www.pandhquakers.org.uk On 14/08/2023 10:12, Liz Smith wrote:
Here at Street Quaker Meeting I also use google calendar for bookings. This system is easy to set up and use. I received support from Wendry Hayward years ago when I was warden for Reading Meeting.
The invoices are created on a spreadsheet. You can easily use google spreadsheet for this. I transfer the hiring data into the spreadsheet manually, going through the google calendar week by week. It can be time consuming if your meeting house is very busy, but it's not difficult to do.
I'd be happy to share examples of my calender and spreadsheet if anyone is interested.
In friendship, Liz
On Fri, 11 Aug 2023, 10:37 Martin Lacey, <office@norwichquakers.org.uk> wrote:
Hi David,
Good question!
At Norwich we use Libre Office for invoicing and spreadsheet recording. And Google Calendar for keeping track of bookings.
Benefits: Zero purchase cost and no monthly/annual subscriptions. Single point of control prevents most errors.
Downsides: Takes a little more time at the end of the month to invoice and update spreadsheets. Single point of control = reliance on one person.
QUESTIONS: Is it possible to integrate Google Docs for invoicing and spreadsheets into Google calendar? If this is even remotely possible, I may spend some time investigating...
Kind regards, Martin Lacey
Meeting House Manager Norwich Quaker Meeting House Upper Goat Lane Norwich NR2 1EW
01603 624854 Weekdays 9 - 1 07857 167322
On 10/08/2023 13:52, David Bull wrote:
Good afternoon, all.
We are looking at systems for taking and managing bookings for the meeting house. Would anyone care to comment on pluses and minuses of the various systems (Hallmaster, etc)?
Many thanks,
David Bull
Co Clerk (and convenor of House Management Committee)
=====
Chester Quaker Meeting
David Bull (he/him)
Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web: https://chesterquakers.org.uk/ [1]
If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error
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Links: ------ [1] https://chesterquakers.org.uk/ _______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
--
Hi, At Walthamstow we used to use google calendar but a couple of years ago we moved to Hallmaster and the difference is amazing. With Hallmaster you can't double book, you can easily tell who owes what, it (I think) is intuitive, the support from their customer team is second to none, you can automatically send the invoice once it is made (I don't but that's personal preference), you can do all sort of whizz-banging analysis of room usage/type of activity/etc at the click of a button. I still manually put bookings onto google calendar because I don't think the integrated calendar is very clear but that is my only criticism. All the best, Ceals Pronouns: her, she Building Manager Walthamstow Quaker Meeting House 1a Jewel Road London E17 4QU Tel 020 8521 2363 Email: walthamstow.quakers@gmail.com Account name: Walthamstow Quaker Meeting (Premises) Account number: 00010329 Sort code: 40-52-40 On Mon, 14 Aug 2023 at 14:03, Ann Turner - Warden and Bookings < warden.scarborough@pandhquakers.org.uk> wrote:
Hello Friends, Here at at Scarborough we also use Google Calendar for bookings - I use a colour coded system for the rooms - eg red for the large room, green for the small room and blue for the committee room. As Liz says, adding things manually to invoices takes a few minutes for each booking, I have a sheet I made which I fill in by hand, looking at the calendar for who booked which room and when, it takes about ½ hour I suppose. Then transfer the details to invoices created by Quickbooks which sends the invoices and records them too. Our AM has transferred all local Meetings to Quickbooks. As most of our hirers are regulars it doesn't take too long to send out our invoices which we do monthly unless requested otherwise. In friendship, Ann Ann Turner Warden, and Bookings Scarborough Friends (Quakers) Meeting House Quaker Close, Scarborough, North Yorkshire, YO12 5QZ ///honest.noise.ground m: 07763 763 792 t: 01723 362 756 (mostly answerphone) Please note I work part-time hours and will respond as soon as I can www.pandhquakers.org.uk
On 14/08/2023 10:12, Liz Smith wrote:
Here at Street Quaker Meeting I also use google calendar for bookings. This system is easy to set up and use. I received support from Wendry Hayward years ago when I was warden for Reading Meeting.
The invoices are created on a spreadsheet. You can easily use google spreadsheet for this. I transfer the hiring data into the spreadsheet manually, going through the google calendar week by week. It can be time consuming if your meeting house is very busy, but it's not difficult to do.
I'd be happy to share examples of my calender and spreadsheet if anyone is interested.
In friendship, Liz
On Fri, 11 Aug 2023, 10:37 Martin Lacey, <office@norwichquakers.org.uk> wrote:
Hi David,
Good question!
At Norwich we use Libre Office for invoicing and spreadsheet recording. And Google Calendar for keeping track of bookings.
Benefits: Zero purchase cost and no monthly/annual subscriptions. Single point of control prevents most errors.
Downsides: Takes a little more time at the end of the month to invoice and update spreadsheets. Single point of control = reliance on one person.
QUESTIONS: Is it possible to integrate Google Docs for invoicing and spreadsheets into Google calendar? If this is even remotely possible, I may spend some time investigating...
Kind regards, Martin Lacey
Meeting House Manager Norwich Quaker Meeting House Upper Goat Lane Norwich NR2 1EW
01603 624854 Weekdays 9 - 1 07857 167322
On 10/08/2023 13:52, David Bull wrote:
Good afternoon, all.
We are looking at systems for taking and managing bookings for the meeting house. Would anyone care to comment on pluses and minuses of the various systems (Hallmaster, etc)?
Many thanks,
David Bull
Co Clerk (and convenor of House Management Committee)
=====
Chester Quaker Meeting
David Bull (he/him)
Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web: https://chesterquakers.org.uk/ [1]
If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error
_______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
_______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
Links: ------ [1] https://chesterquakers.org.uk/ _______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
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Hello Friends I would really encourage anyone considering a new system to choose one that integrates the calendar and the invoices. I've not used Hallmaster but I've heard positive reviews from some who do. If a Meeting is already committed to invoicing software, e.g. Quickbooks, then a separate calendar is inevitable and Preston makes good use of Google Calendar. This is easy to share. I use colour codes to show the status of an event: Grey (default) - status pending, mostly room bookings not yet invoiced. Dark blue - Quaker events. Light blue - other uncharged events (e.g. visiting tradesmen). Green - cancelled events. Red - invoiced events. I generally write invoices at the start of each month, at which point I change grey entries in the previous month to red. For invoicing I use a home-grown Microsoft Access database which serves me well (I wrote it) but is probably not suitable for handing over to someone else. The database is too clunky, and anyway few people own a copy of Microsoft Access. When the time comes for me to hand over the invoicing to someone else I will ask the Meeting to look carefully at Hallmaster. Peter Bullman, Manager, Preston Quaker Meeting House. On 14/08/2023 12:32, Ann Turner - Warden and Bookings wrote:
Hello Friends, Here at at Scarborough we also use Google Calendar for bookings - I use a colour coded system for the rooms - eg red for the large room, green for the small room and blue for the committee room. As Liz says, adding things manually to invoices takes a few minutes for each booking, I have a sheet I made which I fill in by hand, looking at the calendar for who booked which room and when, it takes about ½ hour I suppose. Then transfer the details to invoices created by Quickbooks which sends the invoices and records them too. Our AM has transferred all local Meetings to Quickbooks. As most of our hirers are regulars it doesn't take too long to send out our invoices which we do monthly unless requested otherwise. In friendship, Ann Ann Turner Warden, and Bookings Scarborough Friends (Quakers) Meeting House Quaker Close, Scarborough, North Yorkshire, YO12 5QZ ///honest.noise.ground m: 07763 763 792 t: 01723 362 756 (mostly answerphone) Please note I work part-time hours and will respond as soon as I can www.pandhquakers.org.uk
On 14/08/2023 10:12, Liz Smith wrote:
Here at Street Quaker Meeting I also use google calendar for bookings. This system is easy to set up and use. I received support from Wendry Hayward years ago when I was warden for Reading Meeting.
The invoices are created on a spreadsheet. You can easily use google spreadsheet for this. I transfer the hiring data into the spreadsheet manually, going through the google calendar week by week. It can be time consuming if your meeting house is very busy, but it's not difficult to do.
I'd be happy to share examples of my calender and spreadsheet if anyone is interested.
In friendship, Liz
On Fri, 11 Aug 2023, 10:37 Martin Lacey, <office@norwichquakers.org.uk> wrote:
Hi David,
Good question!
At Norwich we use Libre Office for invoicing and spreadsheet recording. And Google Calendar for keeping track of bookings.
Benefits: Zero purchase cost and no monthly/annual subscriptions. Single point of control prevents most errors.
Downsides: Takes a little more time at the end of the month to invoice and update spreadsheets. Single point of control = reliance on one person.
QUESTIONS: Is it possible to integrate Google Docs for invoicing and spreadsheets into Google calendar? If this is even remotely possible, I may spend some time investigating...
Kind regards, Martin Lacey
Meeting House Manager Norwich Quaker Meeting House Upper Goat Lane Norwich NR2 1EW
01603 624854 Weekdays 9 - 1 07857 167322
On 10/08/2023 13:52, David Bull wrote:
Good afternoon, all.
We are looking at systems for taking and managing bookings for the meeting house. Would anyone care to comment on pluses and minuses of the various systems (Hallmaster, etc)?
Many thanks,
David Bull
Co Clerk (and convenor of House Management Committee)
=====
Chester Quaker Meeting
David Bull (he/him)
Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web: https://chesterquakers.org.uk/ [1]
If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error
_______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
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Links: ------ [1] https://chesterquakers.org.uk/ _______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
-- Peter Bullman Manager, Preston Quaker Meeting House 189 St Goeorges Road, Preston PR1 6NQ 07748 088011 bookings@prestonquakers.org.uk
Hello, At Edinburgh Meeting House we have been using Hallmaster since January. It has some good points but there are also functionality issues that we have to work around that can be time-consuming. And from a customer point of view it doesn't seem to be that intuitive. We often get hirers contacting us with questions about how to confirm bookings or see the correct amount on the invoice. We are reviewing our use of Hallmaster at the moment and may not stay with it. Although I don't yet have an alternative in mind. Matrix was mentioned at the Quaker Centres Gathering in May and I have had a look at that, but without actually using it for a while with actual customers it is hard to tell if it will be an improvement. I would be interested to hear what other systems people use, as well. Best wishes, Miranda Girdlestone Manager, Edinburgh Meeting House On 10/08/2023 13:52, David Bull wrote:
Good afternoon, all.
We are looking at systems for taking and managing bookings for the meeting house. Would anyone care to comment on pluses and minuses of the various systems (Hallmaster, etc)?
Many thanks,
David Bull
Co Clerk (and convenor of House Management Committee)
*=====*
*Chester Quaker Meeting*
*David Bull **(he/him)***
*Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web: https://chesterquakers.org.uk/ <https://chesterquakers.org.uk/> *
**
*If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error*
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-- Quaker Meeting House Tel: 0131 225 4825 7 Victoria Terrace Email:office@equaker.org.uk Edinburgh EH1 2JL Scottish Charity No. SCO19165 Religious Society of Friends (Quakers) in Britain: South East Scotland Area Meeting
participants (7)
-
Ann Turner - Warden and Bookings -
David Bull -
Edinburgh Quaker Meeting House -
Liz Smith -
Martin Lacey -
Preston Quaker Meeting House Bookings -
Walthamstow Quakers