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Reply re: Enquiry regarding Meetings
by Jane Elms March 21, 2023

March 21, 2023

At New Barnet, we struggled to find people willing/able to handle the technology so we compromised by meeting in our own homes on Zoom one week and meeting in-person at the Meeting House on alternate weeks. This seems to be working well. Through the Zoom sessions we have increased our links with people in the wider Area Meeting and others, who have moved away from us, or are housebound, are now able to join us regularly again. And perhaps the in-person meetings at the Meeting House are even more appreciated because they are not so frequent, so even more valued.Jane Elms -----Original Message----- From: Jane Keay via wardenship <wardenship(a)lists.quaker.eu.org> To: wardenship(a)lists.quaker.eu.org <wardenship(a)lists.quaker.eu.org> CC: Jane Keay <wardenjanekeay(a)mac.com> Sent: Tue, 21 Mar 2023 11:04 Subject: [wardenship] Enquiry regarding Meetings Dear Wardens, Resident Friends and others overseeing Meeting Houses, I have a quick question please. At Watford Quaker Meeting House all our MfW on Sundays are Blended. We have a large screen with roughly 30 - 50% of Members and Attenders = joining on Zoom. Since Covid this has always been the way. As a Meeting we are very split, some dislike the screen in the hall and = are seeking alternatives and others see inclusivity as the future . How are other Meeting Houses addressing the issue of Blended Meetings ?=20= Just a few lines would be helpful. Watford Meeting have a full = discussion on the 26th March. I hope this is ok to ask this, I realise it is not about buildings and = employment but as a Warden I feel I need some clearness. In Friendship, Jane Keay Watford _______________________________________________ wardenship mailing list -- wardenship(a)lists.quaker.eu.org To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org

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Re: Enquiry regarding Meetings
by grahamgosling＠aol.com March 21, 2023

March 21, 2023

Blended Meetings (in response to Jane Keay's query): Here at Bury St Edmunds Meeting we seem to have settled into a Blended Meeting regime that is acceptable to most Friends. Every Sunday a Zoom MfW is available for those Friends who cannot come to the Meeting House, but every fortnight those at home are blended with MfW in the Meeting House. During Blended Meetings, we don't project the images of those at home onto a screen, but have our TV set (32 inch) on a stand, which is not too obtrusive. We also have small webcam and an unobtrusive multi-directional mic (part of our hearing loop equipment). With this arrangement, Friends who are not comfortable with the presence of technology have the option of a tech-free MfW every fortnight and blending with those at home on alternate weeks means we don't lose contact with eachother. I estimate that usually about 25% of our members opt to join a Zoom Meeting rather than attend the Meeting House. Graham GoslingConvenor of Premises CommitteeBury St Edmunds Local Meeting On Tuesday, 21 March 2023 at 11:29:35 GMT, Jane Keay via wardenship <wardenship(a)lists.quaker.eu.org> wrote: Dear Wardens, Resident Friends and others overseeing Meeting Houses, I have a quick question please. At Watford Quaker Meeting House all our MfW on Sundays are Blended. We have a large screen with roughly 30 - 50% of Members and Attenders = joining on Zoom. Since Covid this has always been the way. As a Meeting we are very split, some dislike the screen in the hall and = are seeking alternatives and others see inclusivity as the future . How are other Meeting Houses addressing the issue of Blended Meetings ?=20= Just a few lines would be helpful. Watford Meeting have a full = discussion on the 26th March. I hope this is ok to ask this, I realise it is not about buildings and = employment but as a Warden I feel I need some clearness. In Friendship, Jane Keay Watford _______________________________________________ wardenship mailing list -- wardenship(a)lists.quaker.eu.org To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org

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Re: Enquiry regarding Meetings
by Norma Lee March 21, 2023

March 21, 2023

In Bolton we are struggling with this issue too. At the moment there are only 2 or 3 Friends still joining on zoom - and one cannot come physically at the moment - we are struggling to find Friends willing to be 'on duty' with the computer during worship so it's falling on just 2 or 3 Friends. We haven't come to any conclusions but are wondering if we should only offer blended meetings every other week but ....... Sorry not to be more helpful, Norma LeeBolton Quakers -----Original Message----- From: Jane Keay via wardenship <wardenship(a)lists.quaker.eu.org> To: wardenship(a)lists.quaker.eu.org <wardenship(a)lists.quaker.eu.org> CC: Jane Keay <wardenjanekeay(a)mac.com> Sent: Tue, 21 Mar 2023 11:04 Subject: [wardenship] Enquiry regarding Meetings Dear Wardens, Resident Friends and others overseeing Meeting Houses, I have a quick question please. At Watford Quaker Meeting House all our MfW on Sundays are Blended. We have a large screen with roughly 30 - 50% of Members and Attenders = joining on Zoom. Since Covid this has always been the way. As a Meeting we are very split, some dislike the screen in the hall and = are seeking alternatives and others see inclusivity as the future . How are other Meeting Houses addressing the issue of Blended Meetings ?=20= Just a few lines would be helpful. Watford Meeting have a full = discussion on the 26th March. I hope this is ok to ask this, I realise it is not about buildings and = employment but as a Warden I feel I need some clearness. In Friendship, Jane Keay Watford _______________________________________________ wardenship mailing list -- wardenship(a)lists.quaker.eu.org To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org

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Enquiry regarding Meetings
by Jane Keay March 21, 2023

March 21, 2023

Dear Wardens, Resident Friends and others overseeing Meeting Houses, I have a quick question please. At Watford Quaker Meeting House all our MfW on Sundays are Blended. We have a large screen with roughly 30 - 50% of Members and Attenders joining on Zoom. Since Covid this has always been the way. As a Meeting we are very split, some dislike the screen in the hall and are seeking alternatives and others see inclusivity as the future . How are other Meeting Houses addressing the issue of Blended Meetings ? Just a few lines would be helpful. Watford Meeting have a full discussion on the 26th March. I hope this is ok to ask this, I realise it is not about buildings and employment but as a Warden I feel I need some clearness. In Friendship, Jane Keay Watford

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Today's Meeting House Matters Meeting postponement
by Judi Brill March 21, 2023

March 21, 2023

Dear Wardenship Friends Some of you will know that the Meeting House Matters session, scheduled for this morning, that was going to be focussing on the Hallmaster online Booking System did not take place as the usual zoom link did not start the meeting - I don’t know the reason why. Initially I tried to reschedule it for 11am so that I could quickly circulate my own Zoom access but the Wardenship Egroup platform was not responding either so I couldn’t let everyone know in time so had to cancel the session with Gemma at Hallmaster altogether. As soon as I know what has happened I will let you know via the Wardenship Egroup and we can try again. Meanwhile, Gemma asks me to say that she is happy to organise a one-to-one online session with any interested meeting. You can do this here: https://www.hallmaster.co.uk/book-demo/ Apologies to all those who have set aside this morning for what would have been a lively and interesting session. In friendship Judi Judi Brill Meeting House Flat 300 Gloucester Road Horfield Bristol BS7 8PDs ///palace.wounds.fill Tel: 0117 942 9142 Mob: 07967 558615 judibrill(a)gmail.com

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Meeting House Matters TOMORROW at 10.30am
by Judi Brill March 20, 2023

March 20, 2023

Dear Wardenship Friends Just to remind you that we are meeting online tomorrow: Tuesday, 21 March 10.30am Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 Meeting ID: 815 8608 7624 Passcode: WT-online At this session we will be welcoming Gemma from Hallmaster who will demonstrate Halmmaster’s online booking system and take questions if time allows. Looking forward to see you. In friendship Judi Judi Brill Wardenship Egroup Administrator Meeting House Flat 300 Gloucester Road Horfield Bristol BS7 8PDs ///palace.wounds.fill Tel: 0117 942 9142 Mob: 07967 558615 judibrill(a)gmail.com

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Job Opportunity
by Judi Brill Feb. 28, 2023

Feb. 28, 2023

Post of Deputy General Manager, Oxford Quaker Meeting Oxford and Swindon Area Quaker Meeting are seeking to appoint a Deputy General Manager to work alongside the General Manager in all aspects of the day to day running of a busy and forward looking Meeting House in the centre of Oxford. The post is for 24 hours per week. Salary £21,850 (f/t equivalent £34,597) plus pension contributions. The successful applicant will be required to complete a DBS check. Deadline for applications: 17-03-2023. For further details and application process go to https://oxfordquakers.org <https://oxfordquakers.org/>.

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Meeting House Matters notes from 21 February - Marketing
by Oliver Waterhouse Feb. 28, 2023

Feb. 28, 2023

Oliver Waterhouse Quaker Life Hello everyone, We had a good discussion on marketing with lots of great ideas fed in. Deb Arrowsmith joined and shared some of the thinking about how they have been marketing the space at Oxford Meeting. Meeting House Matters in-person events in 2023 We are going to offer 3 in-person events in 2023 to bring Friends together to look at topics of shared interest and for peer learning and support. Please use the booking form linked below to register for any of the events in 2023. https://forms.quaker.org.uk/mhm-23/ Most of the day will be in-person with one session online blended. At the event in Bristol on 18 April the blended session will be on health and safety. Next online session * Tuesday, 21 March 10.30am * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 * Meeting ID: 815 8608 7624 * Passcode: WT-online Marketing General notes What is the purpose of marketing your meeting house? * Is it because there is a lot of space in a good location which can generate income for the Quaker community? * Is it because you want people to know that there is a certain ethos to the premises attracts people into the space? * Is the main reason for the building for Quakerism to flourish but there are a few rooms available that people might like to use for a small fee? Think carefully about what the purpose of the building is and what you want to tell the audience and ultimately what you want to sell to the audience. These examples of purpose show a range of the purposes of marketing. If your meeting is wants to offer a professional conferencing opportunity, the rooms will need to match the offer. If you are trying to reach an audience that wants the space for birthday parties on a Saturday afternoon, you will choose a different way to talk about what you have available. It was helpful to hear about the link between marketing and Quaker outreach. Done well they will both bring us as Quakers or as businesses into contact with new people. What do we do to support their activity? Is there an annual budget for outreach which includes marketing as a specific activity? We are reminded that marketing is a profession and that we should not assume that it can be done by anyone. Who in your meeting community is skilled in this work? Would they be willing to lend their expertise to the meeting? How can they work with other role-holders, such a wardens or other workers? Tips When you know the audience that you are marketing your meeting house to think about the following. Signage * Make sure that there is good external signage to help people find the meeting house. * Is it clear how to get into the building once you have found it? * What does the internal signage say about the building and its community and other users? * Does it look how you hope it might? Professional? Welcoming? Caring? Simple? * Is it cluttered? * Does the tone sound positive or negative? * How would you feel if you walked into a different premises with signage similar to those in your meeting house? Advertising * Can you help people see what you have to offer? * Could you put a picture of each room on the external notice-board so that people passing or arriving can see what the space looks like? * Is there a locality magazine that you can put an advert, or write and article for? (Articles might be free and mean you can talk about a Quaker event) * Online (see more below about social media). Tools Leaflets * With clear information on it * include the date and valid until if printing with prices * Images that show the spaces and what hirers can expect * Testimonies from other hirers Website * Information (as leaflets) * Timetable of updating to ensure that it remains current. * Hire related information able to be updated by the person who manages the lettings so it is always in date. * Change the images annually so the client always sees what is currently on offer. Social media platforms * Nextdoor * Facebook * Instagram * Halls for Hire * Google Maps: verify your building / address * Eventbrite: verify your address so that Google finds it * Meet-up: use their spiritual events category * Other platforms and websites are also available Social media tips * Choose one or more but don't overwhelm yourself. * Stick with what works for you and your premises. * Post regularly and try to rotate content. * If you have events add them early. * Give a bit of time for scheduling routine posts so that you are not doing it as it happens. Involving Friends * Created a set of leaflets for Quakers to hand to other groups they attend to see if they would like to use the meeting house instead. * Use Quaker communication channels such as the newsletters to talk about the space. * Involve a group of Friends to open and close the meeting house when the warden is not working or on annual leave. * Internal notice boards for information about what the building is used for: * One for the Quaker community * One for building specific things * One for the hirers. * Hold an open day for the Quaker community and invite hirers to come along. * Ask members of the meeting to give tours of the building to encourage hirers to see what is now on offer. Possible hirers or ways to get business * Office space once a week for small charities. * NHS, healthcare and other large public organisations. Try to get your meeting house onto their approved supplier list. * If you have a day that is not popular keep it as free as possible for organisations that require a training space and are not fussy about the day. In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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Quaker Outreach
by Judi Brill Feb. 25, 2023

Feb. 25, 2023

Dear Wardenship Friends Those of you who jointed the Meeting House Matters online session this week will know that we discussed Marketing and Outreach. If you haven’t seen it yet you may be interested in this new Facebook Group. https://info.discoveringquakers.org.uk/digital-outreach/?fbclid=IwAR3Pcc2Ao… Judi Brill Wardenship Egroup Administrator Meeting House Flat 300 Gloucester Road Horfield Bristol BS7 8PDs ///palace.wounds.fill Tel: 0117 942 9142 Mob: 07967 558615 judibrill(a)gmail.com

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Meeting House Matters - TODAY 2.30pm
by Oliver Waterhouse Feb. 21, 2023

Feb. 21, 2023

Oliver Waterhouse Quaker Life Hello everyone, I look forward to seeing everyone who can join Meeting House Matters this afternoon at 2.30pm. Today's topic is on marketing. And as usual we will have some time for general discussion on topics that are offered in advance or at the session. As usual I will be taking notes which I will circulate afterwards. The Zoom joining details for the session are: * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 * Meeting ID: 815 8608 7624 * Passcode: WT-online I look forward to seeing you if you can join this afternoon. In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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