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Meeting House Matters notes from 28 March - Hallmaster
by Oliver Waterhouse April 5, 2023

April 5, 2023

Oliver Waterhouse Quaker Life Hello everyone, This time the session was on Hallmaster<https://www.hallmaster.co.uk/> with a demonstration of the software and the opportunity to ask questions. Meeting House Matters in-person events in 2023 If you would like to attend the first in-person event in 2023 hurry now to register before registration closes on 11 April. Please use the booking form linked below to register for any of the events in 2023, https://forms.quaker.org.uk/mhm-23/ Please ensure that you register in advance so we know how many people to expect in person! Next online (blended) session The online session will take place as part of the in-person event and will be a blended session with a topic of health and safety. * Tuesday, 18 April 2.00pm * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 * Meeting ID: 815 8608 7624 * Passcode: WT-online Hallmaster Hallmaster is an online platform for managing bookings and invoicing. It is used by some Quaker venues. For a quick look at what the software does look at the Hallmaster promotional film on Youtube<https://youtu.be/LgdhW1tprtE>. At this stage I should say that Hallmaster isn't the only bookings and invoicing solution that Quaker meetings can use. Gemma, the representative from Hallmaster came and talked through the parts of the software in the order below: * Dashboard and contacting for support * Scheduler and calendar * The bookings database * Managing bookings * Invoicing * Invoicing database * Bulk invoicing * Billing * Customer database * Reports * Administration * Template emails and website integration The presentation was recorded and I am not sure yet whether I can share it widely or not. I will let you know if I am able to let you have access to the recording. Questions and answers from the session Q) How does storing the customer information sit with GDPR data law? A) Hallmaster is data processor, they do not do anything with the data other than what the data controller tells them to do. Q) What about the right to be forgotten? A) Hallmaster is going to look into this and clarify how right to be forgotten works in this instance. Q) Can you leave time for carrying out due diligence on new customers? A) There are presets for the time before a booking is accepted but these can be overridden on a booking by booking basis. Q) Hallmaster thinks that money is owed because a booking that has been paid for has been cancelled A) A credit note can be added to the account so that any discrepancies can be amended Q) Can Hallmaster be linked to a heating system or door lock system? A) Yes, testing Inspire Heating and Remote Locks systems now and introducing it with a few providers to test. Q) A barrier to using Hallmaster is setting it up with a complex building and a lot of hirers. Can you offer any reassurance in supporting this to be set up? A) We are very happy to work with a customer and set up the charges together. When in license we can send template spreadsheets that can be sent to customers. There is no additional charge for support. Best to take setup a few steps at a time, Quaker stuff first as this gets premises committees excited. Q) Can you add photos into line items? A) Not at the moment but would be good feedback. Check they have booked the right room by a visual clue. Q) Does the iCal feed work with other calendars such as Google? A) Yes, and google is particularly good as people are often linked into Google Q) Can you duplicate an email address A) You can leave the first character/line blank to avoid this issue Q) Can you put a different person on the invoice? A) Not at the moment, but you can override the group name for the customer Q) How does reconcile work with Quickbooks for recording payments. A) Reconciliation is still a manual process In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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wayfinding signage recommendation
by Edinburgh Quaker Meeting House April 5, 2023

April 5, 2023

Hello, Does anyone have a recommendation for a firm that could help us develop/improve our wayfinding signage in our building? Have any of you created or updated your signage and have any feedback to share about the process? Many thanks, Miranda -- The Manager Tel: 0131 225 4825 Quaker Meeting House Email: office(a)equaker.org.uk 7 Victoria Terrace Edinburgh EH1 2JL Scottish Charity No. SCO19165 Religious Society of Friends (Quakers) in Britain: South East Scotland Area Meeting

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Reminder of today's rescheduled Meeting House Matters session
by Oliver Waterhouse March 28, 2023

March 28, 2023

Oliver Waterhouse Quaker Life Hi everyone, Just a reminder that the rescheduled session will be at 10am today. We have a representative from Hallmaster coming to give a presentation and answer questions about the software and how it can be used in Quaker settings. The joining details are below. * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 * Meeting ID: 815 8608 7624 * Passcode: WT-online Hope to see you at 10. In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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Replacement Meeting House Matter session
by Oliver Waterhouse March 24, 2023

March 24, 2023

Oliver Waterhouse Quaker Life Hello everyone, I have rearranged the Meeting House Matters session that could not happen this week due to my illness. Gemma from Hallmaster has very kindly agreed to come and run the demo and a Q&A next week on Tuesday, 28 March at 10am. The joining details are the same as always and I have pasted them below. * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 * Meeting ID: 815 8608 7624 * Passcode: WT-online I will be checking with Gemma if she is willing for us to record her presentation / demo so that we can make it available as part of the follow-up notes. I look forward to seeing you if you can join next week. In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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Meeting House Matters - Hallmaster session
by Oliver Waterhouse March 22, 2023

March 22, 2023

Oliver Waterhouse Quaker Life Dear Friends, I apologise about the session not taking place yesterday as planned. I was off work unwell and wasn't able to make another arrangement in time to allow the session to happen. I am hoping that we will be able to rearrange it and will let you know if / when it is to take place. In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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YFGM
by Wendrie Heywood March 22, 2023

March 22, 2023

Hello, While I'm not in the YFGM (Young Friends General Meeting 18 - 35) age bracket any more they've asked me to help find them some venues. So, I am attempting to find meeting houses that would be willing to host/hire them over a weekend. > > Young Friends General Meeting (YFGM) is the national community for young > adults (18-35) within the Religious Society of Friends. > > Our name refers to both our organisation and to the three general meetings > (or gatherings) > They're looking for six bookings per year: *Three gathering weekends:* (60/70 people) February, May, and October each year (May includes the bank holiday Monday). A minimum 5 rooms with level access to the majority (2 meeting rooms, noms, bags, break out) plus kitchen (which can cater for 60/70 people), accessible toilets. *Three planning weekends*: (25 people), held six weeks (ish) before the gathering weekend. 3 rooms plus kitchen Slightly less accessibility requirements but full kitchen required. You can read more about YFGM on their website: https://yfgm.quaker.org.uk/about/ If you're interested please let me know by commenting or emailing me at Wendrie(a)MindfulBusinessServices.com (generic email to come!) Yours in peace, Wendrie Heywood she/her MindfulBusinessServices.com Book a meeting with me <https://calendly.com/mindful-business-services>

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Re: Reply re: Enquiry regarding Meetings
by Klaus Huber March 22, 2023

March 22, 2023

In Bradford on Avon we have blended meetings every Sunday. We used to have a fair number of Friends who took it in turn to be Zoom hosts, but we now don't bother with a host. Our virtual meeting room is always open, and there's no waiting room for it. Everyone gets muted by default when they join. Should we ever need a Zoom host, there are several Friends (including myself) who know the Zoom host key and can 'claim host' if the occasion calls for it (which it hasn't done so far). We nowadays get, on a typical Sunday, about 25-30 Friends in person (plus several children) at the Meeting House and maybe a handful on Zoom. This often includes one or two Friends from neighbouring Bath Meeting where they don't have blended Meetings and hold their separate Zoom meetings only twice a month now. We have a big (65-inch) wall-mounted screen and a decent camera/soundbar. We seem to be one of the few Meetings in the country who have not split over this issue and are happy to include those who can't come to the Meeting House. We don't do introductions, but instead give the opportunity to the Zoomers to socialise amongst themselves as soon as the Meeting House Friends go and fetch their coffees (i.e. the Meeting House leaves the Zoom room at this point). Best wishes, Klaus Huber Resident Warden, Bradford on Avon On Tue, Mar 21, 2023 at 12:40 PM Jane Elms via wardenship < wardenship(a)lists.quaker.eu.org> wrote: > > > > ---------- Forwarded message ---------- > From: Jane Elms <janeelms(a)aol.com> > To: "wardenship(a)lists.quaker.eu.org" <wardenship(a)lists.quaker.eu.org> > Cc: > Bcc: > Date: Tue, 21 Mar 2023 12:01:53 +0000 (UTC) > Subject: [wardenship] Reply re: Enquiry regarding Meetings > At New Barnet, we struggled to find people willing/able to handle the > technology so we compromised by meeting in our own homes on Zoom one week > and meeting in-person at the Meeting House on alternate weeks. This seems > to be working well. Through the Zoom sessions we have increased our links > with people in the wider Area Meeting and others, who have moved away from > us, or are housebound, are now able to join us regularly again. And > perhaps the in-person meetings at the Meeting House are even more > appreciated because they are not so frequent, so even more valued. > Jane Elms > > > -----Original Message----- > From: Jane Keay via wardenship <wardenship(a)lists.quaker.eu.org> > To: wardenship(a)lists.quaker.eu.org <wardenship(a)lists.quaker.eu.org> > CC: Jane Keay <wardenjanekeay(a)mac.com> > Sent: Tue, 21 Mar 2023 11:04 > Subject: [wardenship] Enquiry regarding Meetings > > Dear Wardens, Resident Friends and others overseeing Meeting Houses, > I have a quick question please. > At Watford Quaker Meeting House all our MfW on Sundays are Blended. > We have a large screen with roughly 30 - 50% of Members and Attenders = > joining on Zoom. > Since Covid this has always been the way. > As a Meeting we are very split, some dislike the screen in the hall and = > are seeking alternatives > and others see inclusivity as the future . > > How are other Meeting Houses addressing the issue of Blended Meetings ?=20= > > > Just a few lines would be helpful. Watford Meeting have a full = > discussion on the 26th March. > I hope this is ok to ask this, I realise it is not about buildings and = > employment but as a Warden I feel I need some clearness. > In Friendship, > Jane Keay > Watford > > > > > > _______________________________________________ > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org > > > > ---------- Forwarded message ---------- > From: Jane Elms via wardenship <wardenship(a)lists.quaker.eu.org> > To: "wardenship(a)lists.quaker.eu.org" <wardenship(a)lists.quaker.eu.org> > Cc: Jane Elms <janeelms(a)aol.com> > Bcc: > Date: Tue, 21 Mar 2023 12:01:53 +0000 (UTC) > Subject: [wardenship] Reply re: Enquiry regarding Meetings > _______________________________________________ > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org > -- Klaus Huber Warden Bradford on Avon Quaker Meeting House 1 Whiteheads Lane, Bradford on Avon BA15 1JU Tel. 01225 865393 bradfordonavonquakers.weebly.com

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Reply re: Enquiry regarding Meetings
by Jane Elms March 21, 2023

March 21, 2023

At New Barnet, we struggled to find people willing/able to handle the technology so we compromised by meeting in our own homes on Zoom one week and meeting in-person at the Meeting House on alternate weeks. This seems to be working well. Through the Zoom sessions we have increased our links with people in the wider Area Meeting and others, who have moved away from us, or are housebound, are now able to join us regularly again. And perhaps the in-person meetings at the Meeting House are even more appreciated because they are not so frequent, so even more valued.Jane Elms -----Original Message----- From: Jane Keay via wardenship <wardenship(a)lists.quaker.eu.org> To: wardenship(a)lists.quaker.eu.org <wardenship(a)lists.quaker.eu.org> CC: Jane Keay <wardenjanekeay(a)mac.com> Sent: Tue, 21 Mar 2023 11:04 Subject: [wardenship] Enquiry regarding Meetings Dear Wardens, Resident Friends and others overseeing Meeting Houses, I have a quick question please. At Watford Quaker Meeting House all our MfW on Sundays are Blended. We have a large screen with roughly 30 - 50% of Members and Attenders = joining on Zoom. Since Covid this has always been the way. As a Meeting we are very split, some dislike the screen in the hall and = are seeking alternatives and others see inclusivity as the future . How are other Meeting Houses addressing the issue of Blended Meetings ?=20= Just a few lines would be helpful. Watford Meeting have a full = discussion on the 26th March. I hope this is ok to ask this, I realise it is not about buildings and = employment but as a Warden I feel I need some clearness. In Friendship, Jane Keay Watford _______________________________________________ wardenship mailing list -- wardenship(a)lists.quaker.eu.org To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org

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Re: Enquiry regarding Meetings
by grahamgosling＠aol.com March 21, 2023

March 21, 2023

Blended Meetings (in response to Jane Keay's query): Here at Bury St Edmunds Meeting we seem to have settled into a Blended Meeting regime that is acceptable to most Friends. Every Sunday a Zoom MfW is available for those Friends who cannot come to the Meeting House, but every fortnight those at home are blended with MfW in the Meeting House. During Blended Meetings, we don't project the images of those at home onto a screen, but have our TV set (32 inch) on a stand, which is not too obtrusive. We also have small webcam and an unobtrusive multi-directional mic (part of our hearing loop equipment). With this arrangement, Friends who are not comfortable with the presence of technology have the option of a tech-free MfW every fortnight and blending with those at home on alternate weeks means we don't lose contact with eachother. I estimate that usually about 25% of our members opt to join a Zoom Meeting rather than attend the Meeting House. Graham GoslingConvenor of Premises CommitteeBury St Edmunds Local Meeting On Tuesday, 21 March 2023 at 11:29:35 GMT, Jane Keay via wardenship <wardenship(a)lists.quaker.eu.org> wrote: Dear Wardens, Resident Friends and others overseeing Meeting Houses, I have a quick question please. At Watford Quaker Meeting House all our MfW on Sundays are Blended. We have a large screen with roughly 30 - 50% of Members and Attenders = joining on Zoom. Since Covid this has always been the way. As a Meeting we are very split, some dislike the screen in the hall and = are seeking alternatives and others see inclusivity as the future . How are other Meeting Houses addressing the issue of Blended Meetings ?=20= Just a few lines would be helpful. Watford Meeting have a full = discussion on the 26th March. I hope this is ok to ask this, I realise it is not about buildings and = employment but as a Warden I feel I need some clearness. In Friendship, Jane Keay Watford _______________________________________________ wardenship mailing list -- wardenship(a)lists.quaker.eu.org To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org

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Re: Enquiry regarding Meetings
by Norma Lee March 21, 2023

March 21, 2023

In Bolton we are struggling with this issue too. At the moment there are only 2 or 3 Friends still joining on zoom - and one cannot come physically at the moment - we are struggling to find Friends willing to be 'on duty' with the computer during worship so it's falling on just 2 or 3 Friends. We haven't come to any conclusions but are wondering if we should only offer blended meetings every other week but ....... Sorry not to be more helpful, Norma LeeBolton Quakers -----Original Message----- From: Jane Keay via wardenship <wardenship(a)lists.quaker.eu.org> To: wardenship(a)lists.quaker.eu.org <wardenship(a)lists.quaker.eu.org> CC: Jane Keay <wardenjanekeay(a)mac.com> Sent: Tue, 21 Mar 2023 11:04 Subject: [wardenship] Enquiry regarding Meetings Dear Wardens, Resident Friends and others overseeing Meeting Houses, I have a quick question please. At Watford Quaker Meeting House all our MfW on Sundays are Blended. We have a large screen with roughly 30 - 50% of Members and Attenders = joining on Zoom. Since Covid this has always been the way. As a Meeting we are very split, some dislike the screen in the hall and = are seeking alternatives and others see inclusivity as the future . How are other Meeting Houses addressing the issue of Blended Meetings ?=20= Just a few lines would be helpful. Watford Meeting have a full = discussion on the 26th March. I hope this is ok to ask this, I realise it is not about buildings and = employment but as a Warden I feel I need some clearness. In Friendship, Jane Keay Watford _______________________________________________ wardenship mailing list -- wardenship(a)lists.quaker.eu.org To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org

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