Hi All Here are the current T&C’s, Hiring Policy and Health and Safety Document from Cambridge Jesus Lane Meeting. On confirmation of booking we email the T&C and H&S requesting a reply email confirming that the Hirer has read and agrees to abide by. In person H&S talk takes place on first instance of hire by a new hirer and repeated annually. In Friendship Kirsten Lavers Warden, Jesus Lane Friends Meeting House 07545 218251 Day off Mondays 
On 7 Nov 2023, at 15:17, Wendrie Heywood <wendrie@mindfulbusinessservices.com> wrote:
Hi Tasha,
Here you go. Two fairly MBS standard tri-fold documents, then two from another who doesn't use our standard. I found visiting other MH's websites, downloading their public documents and seeing how they displayed their rooms etc. very useful.
If you are a Quaker.app member, one of the perks for being with Quaker Meeting Networks is having all the LM and AM websites listed in one place!
Yours in peace,
Wendrie Heywood she/her MindfulBusinessServices.com <http://mindfulbusinessservices.com/> Book a meeting with me <https://calendly.com/mindful-business-services>
On Tue, 7 Nov 2023 at 14:38, Lancaster Quakers <lancasterquakers@gmail.com <mailto:lancasterquakers@gmail.com>> wrote:
Dear Friends
Thanks so much for all your Hallmaster replies, its been really helpful; Lancaster Quaker Meeting is now the proud owner of Hallmaster, and I'm hoping to get my head around compatibility with QuickBooks (need to get my head around QB first I think).
My next request:
Do you have Terms & Conditions for Room hire documents you'd be willing to share? There are none here...
Many thanks in advance
Tasha
Natasha Heny Warden Lancaster Quaker Meeting House Meeting House Lane Lancaster LA1 1TX
lancasterquakers@gmail.com <mailto:lancasterquakers@gmail.com> tasha.lancasterquakers@gmail.com <mailto:tasha.lancasterquakers@gmail.com>
On Fri, 29 Sep 2023, 06:47 n.heny42, <n.heny42@gmail.com <mailto:n.heny42@gmail.com>> wrote:
Dear Friends,
I am a fan of Hallmaster, having used it at various MHs over the years. At Lancaster we use Google Calendar along with various paper based back up systems for our bookings diary (with different bits of info on various bits of paper/in books etc, hand written, depending on the nature of the booking), and we use QuickBooks for our invoicing. I would love to streamline our systems, decreasing the need for information being collected in various places, with hard copies meaning it can't be stored 'in the clouds' without even more steps involved. I also find its easy to double book rooms using Google Calendar. I have to explain to Wardenship/the tresurer etc why I think its necessary to change, and suggest alternatives.
I wondered whether Friends could answer a couple of questions that will help to focus my thinking, and my 'report'.
Do you use Hallmaster, and if so what system/s were in place before?
Do you have experience of integrating (is that the right word?) Hallmaster invoicing with Quickbooks? If so, is this straight forward? Is it worth the extra annual charge, or is it easier just to input manually?
If you use Hallmaster would you still choose it if you were going through the process of change?
Does anyone use a different bookings software that can take room bookings, create invoices, integrate with accounts packages (specifically QuickBooks)?
Any thoughts on disadvantages and arguments against changing?
Anything else I haven't thought to ask?
I'm finding it difficult to put my thoughts together, because to me swapping to Hallmaster is obvious - saves time, more efficient, great for multi users to be able to pick up where others left off etc. But I need to have more clarity in my thinking and in my 'presentation' to discuss the options with people who have no idea of our current system or of the alternatives.
Sorry, long email, but any responses, even if you don't answer the specific questions, would be very gratefully received.
All the best
Tasha
Tasha Heny Warden Lancaster Quaker Meeting House
Natasha Heny 07752920337
-------- Original message -------- From: Martin Lacey <office@norwichquakers.org.uk <mailto:office@norwichquakers.org.uk>> Date: 11/09/2023 15:31 (GMT+00:00) To: wardenship@lists.quaker.eu.org <mailto:wardenship@lists.quaker.eu.org> Subject: [wardenship] Re: Communion wine at meeting
Thanks Clare for a thought provoking question!
I think friends should be careful not to restrict the religious practice of other faith groups if we allow them to use our premises without compromising their friends values. As a Christian myself I'm heartened by your Meetings response and of others in this chain. I would also like to point out for Meetings that adhere to a strict no alcohol policy for the sake of building users such as AA groups, that they could request their hirers substitute alcohol of grape juice. Many churches use red grape juice to allow child and alcoholics to participate in communion, so this shouldn't be seen as a burdensome or meddlesome request.
Kind regards, Martin Lacey Meeting House Manager Norwich Quaker Meeting House Upper Goat Lane Norwich NR2 1EW
01603 624854 Weekdays 9 - 1 07857 167322
On 10/09/2023 14:27, Clare Barnett wrote:
Hi all, We have a standard clause in our lettings policy, as I am sure many meetings do, saying no alcohol. We have had an enquiry from a group of clergy who wish to hold a gathering at the meeting house and as part of this hold communion. They wanted it know if it would be possible for them to use the communion wine in the ceremony. At business meeting today no one seemed to have any objections to this, but we said we would explore further what other meetings do. It feels like it is something which probably doesn't arise very often but I wondered if anyone had any thoughts or indeed any meetings have a letting policy which doesn't say that alcohol is prohibited? Kind Regards Clare Barnett Premises committee, Hartshill Local Meeting
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