Hello, At Edinburgh Meeting House we have been using Hallmaster since January. It has some good points but there are also functionality issues that we have to work around that can be time-consuming. And from a customer point of view it doesn't seem to be that intuitive. We often get hirers contacting us with questions about how to confirm bookings or see the correct amount on the invoice. We are reviewing our use of Hallmaster at the moment and may not stay with it. Although I don't yet have an alternative in mind. We use TeamUp as our calendar for bookings information to be seen by staff, but this means duplication between Hallmaster and TeamUp, which can lead to mistakes as information makes it to one but not the other system. Matrix was mentioned at the Quaker Centres Gathering in May and I have had a look at that, but without actually using it for a while with actual customers it is hard to tell if it will be an improvement. Does anyone import invoices from Hallmaster into QuickBooks, using the HM module? I cannot get QB to recognise the informatio, as given by Hallmaster, so if anyone can advise on what can be done to make it work, I would love to hear from them. Best wishes, Miranda Girdlestone Manager, Edinburgh Meeting House On 14/08/2023 16:08, manager@darlingtonquakers.org wrote:

Hello all, Yes I would definitely endorse Hallmaster. I've been using it with two different meeting houses for 10 years or so and in that time they have made a number of improvements. One of the major pluses (alongside not being possible to double book!) is that their support and training is very good - real people and pretty quick. I dont personally enable customers to book their own sessions - it will enable that once an account is created - but thats my preference to handle all bookings through email. We do have the calendar link embedded in our website tho so hirers can check availability. The various modules interact very well and for the use we make of it (multiple times daily), I think it offers pretty good value. Only glitch that I've come across is if a new hirer is already a customer at another venue using Hallmaster. It then uses that entry and you cant edit which can sometimes be annoying. Other than that I highly recommend. Friendly greetings, Helen Helen Whittington /Freelance Manager/ /Darlington Friends Meeting House/ /Urgent contact 07941 338169/

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On 14/08/2023 15:09 BST Winchester Quaker Warden <winchesterquakerwarden@gmail.com> wrote: Hi all, At Winchester we have changed to Hallmaster, and I am very happy with it. One of the benefits is the ease of producing and sending invoices for the bookings, all within the one system. Everything is linked up - like customer details, bookings, invoices, statements etc. Support is good too. There are a few things that their software developers could work on to perfect, and they do welcome feedback, but I find it pretty straightforward to use. More efficient than using Google calendar, then transferring data to a separate invoicing system. "In my humble opinion." Lorraine Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184

On Mon, 14 Aug 2023 at 14:02, Ann Turner - Warden and Bookings <warden.scarborough@pandhquakers.org.uk> wrote:

Hello Friends, Here at at Scarborough we also use Google Calendar for bookings - I use a colour coded system for the rooms - eg red for the large room, green for the small room and blue for the committee room. As Liz says, adding things manually to invoices takes a few minutes for each booking, I have a sheet I made which I fill in by hand, looking at the calendar for who booked which room and when, it takes about ½ hour I suppose. Then transfer the details to invoices created by Quickbooks which sends the invoices and records them too. Our AM has transferred all local Meetings to Quickbooks.  As most of our hirers are regulars it doesn't take too long to send out our invoices which we do monthly unless requested otherwise. In friendship, Ann Ann Turner Warden, and Bookings Scarborough Friends (Quakers) Meeting House Quaker Close, Scarborough, North Yorkshire, YO12 5QZ ///honest.noise.ground m: 07763 763 792 t: 01723 362 756 (mostly answerphone) Please note I work part-time hours and will respond as soon as I can www.pandhquakers.org.uk <http://www.pandhquakers.org.uk>

On 14/08/2023 10:12, Liz Smith wrote: > Here at Street Quaker Meeting I also use google calendar for bookings. > This system is easy to set up and use. I received support from Wendry > Hayward years ago when I was warden for Reading Meeting. > > The invoices are created on a spreadsheet. You can easily use google > spreadsheet for this. I transfer the hiring data into the spreadsheet > manually, going through the google calendar week by week. It can be > time consuming if your meeting house is very busy, but it's not > difficult to do. > > I'd be happy to share examples of my calender and spreadsheet if > anyone is interested. > > In friendship, > Liz > > On Fri, 11 Aug 2023, 10:37 Martin Lacey, > <office@norwichquakers.org.uk> wrote: > >> Hi David, >> >> Good question! >> >> At Norwich we use Libre Office for invoicing and spreadsheet >> recording.  And Google Calendar for keeping track of bookings. >> >> Benefits: >> Zero purchase cost and no monthly/annual subscriptions. >> Single point of control prevents most errors. >> >> Downsides: >> Takes a little more time at the end of the month to invoice and >> update spreadsheets. >> Single point of control = reliance on one person. >> >> QUESTIONS: >> Is it possible to integrate Google Docs for invoicing and >> spreadsheets into Google calendar?  If this is even remotely >> possible, I may spend some time investigating... >> >> Kind regards, >> Martin Lacey >> >> Meeting House Manager >> Norwich Quaker Meeting House >> Upper Goat Lane >> Norwich >> NR2 1EW >> >> 01603 624854 Weekdays 9 - 1 >> 07857 167322 >> >> On 10/08/2023 13:52, David Bull wrote: >> >>> Good afternoon, all. >>> >>> We are looking at systems for taking and managing bookings for the >>> meeting house. Would anyone care to comment on pluses and minuses >>> of the various systems (Hallmaster, etc)? >>> >>> Many thanks, >>> >>> David Bull >>> >>> Co Clerk (and convenor of House Management Committee) >>> >>> ===== >>> >>> Chester Quaker Meeting >>> >>> David Bull (he/him) >>> >>> Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web: >>> https://chesterquakers.org.uk/ [1] >>> >>> If you are not the intended recipient of this email, you must >>> neither take any action based upon its contents, nor copy or show >>> it to anyone. Please contact the sender if you believe you have >>> received this email in error >>> >>> _______________________________________________ >>> wardenship mailing list -- wardenship@lists.quaker.eu.org >>> To unsubscribe send an email to >>> wardenship-leave@lists.quaker.eu.org >> >> _______________________________________________ >> wardenship mailing list -- wardenship@lists.quaker.eu.org >> To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org > > > Links: > ------ > [1] https://chesterquakers.org.uk/ > _______________________________________________ > wardenship mailing list -- wardenship@lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org

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