Contactless payments for donations etc
Hello everyone Here at Jesus Lane, Cambridge we’re considering starting a system whereby we can accept contactless card payment to our weekly charities collections as well as donations for tea/coffee - lunch etc. Just wondering whether other Meetings have adopted this, what system you use and how easy it is to “tag" payments so that our book keeper knows how to allocate. Thank you all In Friendship Kirsten Lavers Warden, Jesus Lane Friends Meeting House 07545 218251 Day off Mondays
Hi Kirsten, To answer your question, I shall take off my Warden's hat for a moment and put on my hat as bookkeeper of Holy Trinity Church Bradford on Avon. Holy Trinity uses SumUp for their contactless payments. They've got a Payaz machine at the entrance for people wishing to donate by card (currently not there, as it's been sent off to be repaired or replaced). They had to splash out over 300 pounds for the gear and are charged 1.1 per cent of every transaction (which is probably some kind of charity rate). Payments received through the machine - minus the transaction fee - are made on a daily basis straight into the church's bank account. The Payaz machine has a gift aid feature where people can enter all the info required to claim gift aid on their donation - which then goes to a 'Give a Little' spreadsheet that can be used to do the gift aid claim to HMRC. SumUp comes in all kinds of flavours - there are cheaper options with much smaller card readers, often used by small traders (for example at our weekly market here in Bradford on Avon). As for 'tagging' transactions, the Holy Trinity gear doesn't do this. In fact, I'm just about to correct the coding of a few hundred pounds from 'donations' to 'Street Market' - luckily the person in charge of the machine at the annual Street Market event kept a tab on when the machine was used to sell refreshments etc. Best wishes, Klaus Huber Resident Warden, Bradford on Avon (and, 3 hours a week, Bookkeeper of Holy Trinity Church Bradford on Avon) On Mon, Aug 28, 2023 at 9:24 PM JL Wardens <jlwardens@gmail.com> wrote:
Hello everyone
Here at Jesus Lane, Cambridge we’re considering starting a system whereby we can accept contactless card payment to our weekly charities collections as well as donations for tea/coffee - lunch etc.
Just wondering whether other Meetings have adopted this, what system you use and how easy it is to “tag" payments so that our book keeper knows how to allocate.
Thank you all
In Friendship
Kirsten Lavers Warden, Jesus Lane Friends Meeting House
07545 218251 *Day off Mondays*
_______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
-- Klaus Huber Warden Bradford on Avon Quaker Meeting House 1 Whiteheads Lane, Bradford on Avon BA15 1JU Tel. 01225 865393 bradfordonavonquakers.weebly.com
Thanks Klaus Yes this is exactly the issue - looks like we’d have to have a pen and paper note of the payments made and what they were for which could be risky. In Friendship Kirsten Lavers Warden, Jesus Lane Friends Meeting House 07545 218251 Day off Mondays
On 29 Aug 2023, at 12:19, Klaus Huber <boawarden@gmail.com> wrote:
Hi Kirsten,
To answer your question, I shall take off my Warden's hat for a moment and put on my hat as bookkeeper of Holy Trinity Church Bradford on Avon. Holy Trinity uses SumUp for their contactless payments. They've got a Payaz machine at the entrance for people wishing to donate by card (currently not there, as it's been sent off to be repaired or replaced). They had to splash out over 300 pounds for the gear and are charged 1.1 per cent of every transaction (which is probably some kind of charity rate). Payments received through the machine - minus the transaction fee - are made on a daily basis straight into the church's bank account. The Payaz machine has a gift aid feature where people can enter all the info required to claim gift aid on their donation - which then goes to a 'Give a Little' spreadsheet that can be used to do the gift aid claim to HMRC.
SumUp comes in all kinds of flavours - there are cheaper options with much smaller card readers, often used by small traders (for example at our weekly market here in Bradford on Avon).
As for 'tagging' transactions, the Holy Trinity gear doesn't do this. In fact, I'm just about to correct the coding of a few hundred pounds from 'donations' to 'Street Market' - luckily the person in charge of the machine at the annual Street Market event kept a tab on when the machine was used to sell refreshments etc.
Best wishes, Klaus Huber Resident Warden, Bradford on Avon (and, 3 hours a week, Bookkeeper of Holy Trinity Church Bradford on Avon)
On Mon, Aug 28, 2023 at 9:24 PM JL Wardens <jlwardens@gmail.com <mailto:jlwardens@gmail.com>> wrote:
Hello everyone
Here at Jesus Lane, Cambridge we’re considering starting a system whereby we can accept contactless card payment to our weekly charities collections as well as donations for tea/coffee - lunch etc.
Just wondering whether other Meetings have adopted this, what system you use and how easy it is to “tag" payments so that our book keeper knows how to allocate.
Thank you all
In Friendship
Kirsten Lavers Warden, Jesus Lane Friends Meeting House
07545 218251 Day off Mondays
_______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org <mailto:wardenship@lists.quaker.eu.org> To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org <mailto:wardenship-leave@lists.quaker.eu.org>
-- Klaus Huber Warden Bradford on Avon Quaker Meeting House 1 Whiteheads Lane, Bradford on Avon BA15 1JU Tel. 01225 865393 bradfordonavonquakers.weebly.com <http://bradfordonavonquakers.weebly.com/>
I was wondering if it would be possible to set up a new bank account and when needed just redirect the 'machine' to the appropriate account. (or of course you could buy a second £300 machine and just hide the inappropriate one? Just seen this https://www.toolstation.com/sumup-3g-wifi-card-reader-payment-kit/p56532 Would it appear as a different entry on the bank account? That would make separation easier. Coventry has not, as far as I know, not even thought about this. Currently struggling with finding a new letting secretary, some cleaner problems, IT issues and a few other issues. William Waddilove (done almost every job in the LM except treasurer and quite a few at AM level) On Tue, 29 Aug 2023 at 23:02, JL Wardens <jlwardens@gmail.com> wrote:
Thanks Klaus
Yes this is exactly the issue - looks like we’d have to have a pen and paper note of the payments made and what they were for which could be risky.
In Friendship
Kirsten Lavers Warden, Jesus Lane Friends Meeting House
07545 218251 *Day off Mondays*
On 29 Aug 2023, at 12:19, Klaus Huber <boawarden@gmail.com> wrote:
Hi Kirsten,
To answer your question, I shall take off my Warden's hat for a moment and put on my hat as bookkeeper of Holy Trinity Church Bradford on Avon. Holy Trinity uses SumUp for their contactless payments. They've got a Payaz machine at the entrance for people wishing to donate by card (currently not there, as it's been sent off to be repaired or replaced). They had to splash out over 300 pounds for the gear and are charged 1.1 per cent of every transaction (which is probably some kind of charity rate). Payments received through the machine - minus the transaction fee - are made on a daily basis straight into the church's bank account. The Payaz machine has a gift aid feature where people can enter all the info required to claim gift aid on their donation - which then goes to a 'Give a Little' spreadsheet that can be used to do the gift aid claim to HMRC.
SumUp comes in all kinds of flavours - there are cheaper options with much smaller card readers, often used by small traders (for example at our weekly market here in Bradford on Avon).
As for 'tagging' transactions, the Holy Trinity gear doesn't do this. In fact, I'm just about to correct the coding of a few hundred pounds from 'donations' to 'Street Market' - luckily the person in charge of the machine at the annual Street Market event kept a tab on when the machine was used to sell refreshments etc.
Best wishes, Klaus Huber Resident Warden, Bradford on Avon (and, 3 hours a week, Bookkeeper of Holy Trinity Church Bradford on Avon)
On Mon, Aug 28, 2023 at 9:24 PM JL Wardens <jlwardens@gmail.com> wrote:
Hello everyone
Here at Jesus Lane, Cambridge we’re considering starting a system whereby we can accept contactless card payment to our weekly charities collections as well as donations for tea/coffee - lunch etc.
Just wondering whether other Meetings have adopted this, what system you use and how easy it is to “tag" payments so that our book keeper knows how to allocate.
Thank you all
In Friendship
Kirsten Lavers Warden, Jesus Lane Friends Meeting House
07545 218251 *Day off Mondays*
_______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
-- Klaus Huber Warden Bradford on Avon Quaker Meeting House 1 Whiteheads Lane, Bradford on Avon BA15 1JU Tel. 01225 865393 bradfordonavonquakers.weebly.com
_______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
Services like DONA do all sorts of things, like allocate payments to up to 20 different 'funds' (but only going to one bank account). You can then get reports on how much has come in over a chosen time period for each purpose. They also do the Gift Aid calculations. You can have a device where people choose which cause/fund they want their donation to go to, then choose the amount, and enter details if they want to gift-aid it.. Anyone thinking of getting two devices - you'd have to pay the monthly fee twice as well (usually around £12 - £15). I'd be interested if anyone has just gone for SumUp or similar, which I understand is a more basic payments facility, and found that it serves the Meeting's purpose. Presumably you wouldn't get gift aid on the donations? In Friendship, Lorraine . Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184 On Fri, 1 Sept 2023 at 07:02, William Waddilove <william@waddilove.co.uk> wrote:
I was wondering if it would be possible to set up a new bank account and when needed just redirect the 'machine' to the appropriate account. (or of course you could buy a second £300 machine and just hide the inappropriate one? Just seen this https://www.toolstation.com/sumup-3g-wifi-card-reader-payment-kit/p56532 Would it appear as a different entry on the bank account? That would make separation easier. Coventry has not, as far as I know, not even thought about this. Currently struggling with finding a new letting secretary, some cleaner problems, IT issues and a few other issues. William Waddilove (done almost every job in the LM except treasurer and quite a few at AM level)
On Tue, 29 Aug 2023 at 23:02, JL Wardens <jlwardens@gmail.com> wrote:
Thanks Klaus
Yes this is exactly the issue - looks like we’d have to have a pen and paper note of the payments made and what they were for which could be risky.
In Friendship
Kirsten Lavers Warden, Jesus Lane Friends Meeting House
07545 218251 *Day off Mondays*
On 29 Aug 2023, at 12:19, Klaus Huber <boawarden@gmail.com> wrote:
Hi Kirsten,
To answer your question, I shall take off my Warden's hat for a moment and put on my hat as bookkeeper of Holy Trinity Church Bradford on Avon. Holy Trinity uses SumUp for their contactless payments. They've got a Payaz machine at the entrance for people wishing to donate by card (currently not there, as it's been sent off to be repaired or replaced). They had to splash out over 300 pounds for the gear and are charged 1.1 per cent of every transaction (which is probably some kind of charity rate). Payments received through the machine - minus the transaction fee - are made on a daily basis straight into the church's bank account. The Payaz machine has a gift aid feature where people can enter all the info required to claim gift aid on their donation - which then goes to a 'Give a Little' spreadsheet that can be used to do the gift aid claim to HMRC.
SumUp comes in all kinds of flavours - there are cheaper options with much smaller card readers, often used by small traders (for example at our weekly market here in Bradford on Avon).
As for 'tagging' transactions, the Holy Trinity gear doesn't do this. In fact, I'm just about to correct the coding of a few hundred pounds from 'donations' to 'Street Market' - luckily the person in charge of the machine at the annual Street Market event kept a tab on when the machine was used to sell refreshments etc.
Best wishes, Klaus Huber Resident Warden, Bradford on Avon (and, 3 hours a week, Bookkeeper of Holy Trinity Church Bradford on Avon)
On Mon, Aug 28, 2023 at 9:24 PM JL Wardens <jlwardens@gmail.com> wrote:
Hello everyone
Here at Jesus Lane, Cambridge we’re considering starting a system whereby we can accept contactless card payment to our weekly charities collections as well as donations for tea/coffee - lunch etc.
Just wondering whether other Meetings have adopted this, what system you use and how easy it is to “tag" payments so that our book keeper knows how to allocate.
Thank you all
In Friendship
Kirsten Lavers Warden, Jesus Lane Friends Meeting House
07545 218251 *Day off Mondays*
_______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
-- Klaus Huber Warden Bradford on Avon Quaker Meeting House 1 Whiteheads Lane, Bradford on Avon BA15 1JU Tel. 01225 865393 bradfordonavonquakers.weebly.com
_______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
_______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
participants (4)
-
JL Wardens -
Klaus Huber -
William Waddilove -
Winchester Quaker Warden