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Advertisement for Book-Keeper Administrator
by Judi Brill Jan. 13, 2024

Jan. 13, 2024

Religious Society of Friends Dorset & South Wiltshire Area Quaker Meeting A Company Limited by Guarantee, regd. in England &Wales No.7900649 Registered Charity Number 1149956 Registered address: Dorchester Quaker Meeting House, 8 Holloway Rd, Fordington, Dorchester DT1 1LF Book-keeper/ Administrator for Dorset and South Wiltshire Quakers Dorset and South Wiltshire Area Quakers are seeking a part time book-keeper who also has the administrative skills to support our work. The person we are looking for will be able to work confidently with general and financial administration, will have strong interpersonal skills and be flexible, efficient and reliable. This post will suit someone wishing to work from home for up to 15 hours a week and occasionally meet (by Zoom or in person). Reporting to one of the Area Meeting Trustees and working with the Area Meeting Treasurer and with our professional accountants, you will have a varied and interesting role with scope for personal development. You must be in sympathy with Quaker values and able to represent the Area Meeting in communications with professionals and other organisations. The salary for this post will be in the region of £20 per hour, with 14 days annual leave. Other terms and conditions including pension arrangements, reimbursement of necessary expenses etc. will be confirmed with the successful candidate before appointment. We welcome applications from candidates of all backgrounds regardless of ethnicity, gender, sexual orientation, age, social class or disability. The closing date for this post will be Friday 22nd February. Selection will be by interview of shortlisted candidates in March. The anticipated start date is 1 April 2024. To apply please send a CV showing your relevant skills and experience with a covering letter to admin(a)dorchgroups.co.uk <mailto:admin@dorchgroups.co.uk>. Religious Society of Friends Dorset & South Wiltshire Area Quaker Meeting A Company Limited by Guarantee, regd. in England &Wales No.7900649 Registered Charity Number 1149956 Registered address: Dorchester Quaker Meeting House, 8 Holloway Rd, Fordington, Dorchester DT1 1LF Part time book-keeper/administrator to be employed by Dorchester and South Wiltshire Area Quaker Meeting (Please see attached below the financial structure of the Dorchester and South Wiltshire Area Quaker Meeting.) Job description/duties Support the Trustees and Treasurer in the prudent and proper management of financial and administrative matters relating to the Quaker Meetings, including cash and payments, banking, payroll, investments, insurance, properties, legal matters, legacies, charitable grants and such other matters as may arise. Ensure that required reports and returns are submitted in a timely fashion and are accurate and complete. Liaise with the accountant appointed by Area Meeting and with the Area Meeting and Local Meetings as necessary to ensure the above. Person specification/skills and competencies Competent and flexible across a range of administrative skills Familiar with and competent in using common IT programmes for office applications such as word processing, spreadsheets, presentations, emailing etc. Competent in bookkeeping including familiarity with relevant IT (currently Xero) Familiar with legal and governance requirements applicable to a small organisation such as the Area Meeting Willing to undergo and/or update training where specific skills are needed. Proactive and able to work on own initiative, whilst seeking guidance as required. Efficient and reliable Strong people and communication skills, personal adaptability and sense of humour. In sympathy with the values of the Religious Society of Friends (Quakers) Salary - £20 an hour, for 15 hours per week for the joint duties of book-keeper and administrator. Ten hours per week for book-keeper role only Holiday of 14 days per annum, pension arrangements, reimbursement of necessary expenses and other terms and conditions to be confirmed Working from home, able to travel within the Area Meeting as needed. Responsible to Area Meeting Trustees and working with Area Meeting Treasurer Religious Society of Friends Dorset & South Wiltshire Area Quaker Meeting A Company Limited by Guarantee, regd. in England &Wales No.7900649 Registered Charity Number 1149956 Registered address: Dorchester Quaker Meeting House, 8 Holloway Rd, Fordington, Dorchester DT1 1LF Outline of the financial/administrative set-up of each LM and the AM The Religious Society of Friends (Quakers) is led nationally by Britain Yearly Meeting (BYM): a charitable organisation representing and working on behalf of British Quakers. BYM Trustees, based at Friends House, London, are responsible for overseeing all Quaker national and international work. At a local level we have Local Meetings (LMs) which are grouped geographically into Area Meetings (AMs). Each Area Meeting has its own Trustee body. (Note that the term ‘Meeting’ can refer both to the body of people attending together for worship and also the physical place in which they meet.) The Dorset and South Wiltshire AM is made up of five LMs, four of which occupy Meeting Houses. The LMs are: Salisbury, Shaftesbury, Bridport, Dorchester, and Lyme Regis. There is some information specific to each of these below. First, here is some general information about the finances of the AM and LMs. The body legally responsible for AM financial management, ownership of the Meeting Houses, employment of staff, safeguarding, etc. is the AM Trustee body, (whose members are drawn from the constituent Meetings.) They are advised by the AM Treasurer and by staff at Friends House, London, via the Quaker Stewardship Committee. Training courses are available for the financial roles. However, most of the work of managing income and expenditure is carried out by the LM Treasurers in consultation with Local Meeting members. AM Trustees have financial policies for management of reserves and investments and for guidance to Treasurers and Meetings. The Trustees employ the services of a firm of accountants who format the accounts ready for presentation to the relevant authorities and who will provide guidance for the book-keeper when needed. Similarly, insurance is managed by an insurance broker and surveys of the AM properties are undertaken by a professional company. Each LM Treasurer will ask the book-keeper for reports on the LM finances at intervals during each year, in order to give an accurate financial report, set budgets, etc. New treasurers may at times seek help and guidance from the book-keeper. Income Each LM receives donations from its members who, in practice, give intermittently (say once a year) by regular standing order. The four Meetings with Meeting Houses also have income from hiring out their rooms. The AM and LMs occasionally receive legacies and ad hoc monitory gifts. A regular income comes from investments which are all managed by a professional ethical investment fund manager. Note that all AMs are financially self-funding with no income from BYM. --------------------------------- Outgoings Most of the expenditure of LMs is on the cost of running the meeting and buildings. AM expenditure is predominantly on governance costs and maintenance of buildings. Both LMs and AM contribute to the cost of enabling members to attend Quaker conferences or training courses. Surplus money is donated to Quaker work nationally and internationally by giving to BYM and the amount to be sent each year is decided by the whole Meeting, aiming to achieve a contribution of approximately £150 to £200 per member. Local Meetings and their buildings Salisbury Meeting House (MH) is a beautiful renovation of a Georgian Lodge House and is a listed building. Rooms in the MH are hired out to community groups and invoices are sent to hirers by the AM book-keeper. The MH is cared for by a non-resident member of the Meeting. He and the person managing hirings are now employed by the Area Meeting for their work and have PAYE set up. There is a flat attached to the MH which is let out commercially by a local agent, and the income sent to AM. Shaftesbury Meeting House is a 20th century bungalow with additions. There is a Treasurer and an assistant Treasurer. The building is looked after by members of the Meeting, assisted by a paid cleaner. Hirings are booked through a local Solicitor’s office and invoices sent out by the treasurer. Bridport Meeting House is 400 years old and Grade 2 listed but in good condition and much-loved. The Meeting has a treasurer. The MH is cared for by members of the Meeting. Bookings for hiring rooms are handled by a volunteer Member of the meeting. Invoices are sent out by the AM book=keeper. Dorchester Meeting House is an early 20th century converted pub with ownership also of the river-bank land and garages opposite. There is a LM Treasurer. Lyme Meeting is very small in number and rents Uplyme village hall for its weekly Meetings. It has a Treasurer who does not use a computer but keeps paper accounts that are sent to the book-keeper at the end of each year. Judi Brill Wardenship Egroup Administrator Horfield Quaker Meeting 300 Gloucester Road Horfield Bristol BS7 8PD ///beyond.always.proof Tel: 0117 942 9142 Mob: 07967 558615 horfield.warden(a)bristolquakers.org.uk https://bristolquakers.org.uk/room-hire/room-hire-at-horfield/ -- *bristolquakers.org.uk* <http://bristolquakers.org.uk> Bristol Area Quaker Meeting is registered at Companies House as a Charitable Incorporated Organisation No CE011904 and is Registered Charity No 1175435 Registered Office: Horfield Quaker Meeting House, 300 Gloucester Road, Bristol, BS7 8PD

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Free webinar and resources
by Wendrie Heywood Jan. 12, 2024

Jan. 12, 2024

Hello Friends, I'm running a free webinar on 24th January 18:00 - 19:00 'Start Right', the second in a set of two so if you register, you get a time limited access to the recording of the previous webinar. https://mindfulbusinessservices.com/end-well-start-right We'll be showing the new free resources library and how using some of the scheduling and reporting resources can help you 'end well & start right' for this year, and in years to come. Hope to see you there! Yours in peace, Wendrie Heywood she/her MindfulBusinessServices.com Book a meeting with me <https://calendly.com/mindful-business-services>

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Meeting House Matters 2024
by Oliver Waterhouse Jan. 12, 2024

Jan. 12, 2024

Oliver Waterhouse Quaker Life Hello everyone, Happy New Year and wishing you all the best in 2024. Meeting House Matters will be returning to a screen near you next week on Wednesday, 17 January at 2.30pm. The planning group is meeting this afternoon and I will send a reminder next week to let you know what the discussion will be about. Please make a note of the date and time and I look forward to seeing you if you can come, the Zoom link is below. * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=aYxukeWCrw0Z80E9OuxIuJuZvXr8do.1 * Meeting ID: 815 8608 7624 * Passcode: MHM-online There will be three in person events in 2024 on the dates listed. * 16 April, Bradford on Avon * 25 June Lancaster * 19 November (South East tbc) I will send around a booking form once the final venue is confirmed. I am looking for a venue in SE England for the final event. It needs good transport links and be accessible for people who may travel from the East, the Midlands and West of London. If you would like to suggest your own meeting, or another please let me know, oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk>. In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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Facebook Help
by Paul Whitmore Harrogate Quaker Warden Jan. 12, 2024

Jan. 12, 2024

Hi We have a FB page that doesn’t seem to be connected to anyone’s emails. We cannot access it and we need to remove it. I’ve tried contacting FB wit no joy. Any ideas ? Or is there anyone I can contact to help us? Thanks Paul Whitmore Harrogate Quaker Meeting

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Re: Owls for Zooming
by Winchester Quaker Warden Jan. 9, 2024

Jan. 9, 2024

Dear Margot and all, For anyone who has not heard of Owls - this is a brand name for one of many video-conferencing devices. The Owls look easily portable, so one may be enough, but I have no experience of using them. The companies provide lots of information on their websites, and their sales teams are keen to receive enquiries. At Winchester Meeting we use a Creston soundbar (integrated microphone, smart camera, and speakers) and a wall-mounted screen - pretty good, but we'd be interested to hear about equipment used successfully in other Meeting Houses. In Friendship, Lorraine Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184 https://winchester.quakermeeting.org/ On Sun, 7 Jan 2024 at 18:45, FM Lunnon via wardenship < wardenship(a)lists.quaker.eu.org> wrote: > > > > ---------- Forwarded message ---------- > From: FM Lunnon <margotquaker(a)googlemail.com> > To: Quaker Wardenship Support <wardenship(a)lists.quaker.eu.org> > Cc: > Bcc: > Date: Sun, 7 Jan 2024 16:31:28 +0000 > Subject: [wardenship] Owls for Zooming > > - I often go to Watford meeting and today they were gloating over > their new microphone system, it really did seem that everyone could hear > everyone > - the problem Darlington has is that the zoom kit needs to be movable > between 4 rooms > - would one or more Owls make this easy? > > Bestest, Margot L., Trustee, Teesdale and Cleveland AM > > -- > Margot Lunnon, Darlington Meeting, Teesdale Quakers; also Manchester LM > 07766 758 405 > > > > ---------- Forwarded message ---------- > From: FM Lunnon via wardenship <wardenship(a)lists.quaker.eu.org> > To: Quaker Wardenship Support <wardenship(a)lists.quaker.eu.org> > Cc: FM Lunnon <margotquaker(a)googlemail.com> > Bcc: > Date: Sun, 7 Jan 2024 16:31:28 +0000 > Subject: [wardenship] Owls for Zooming > _______________________________________________ > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org >

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Owls for Zooming
by FM Lunnon Jan. 7, 2024

Jan. 7, 2024

- I often go to Watford meeting and today they were gloating over their new microphone system, it really did seem that everyone could hear everyone - the problem Darlington has is that the zoom kit needs to be movable between 4 rooms - would one or more Owls make this easy? Bestest, Margot L., Trustee, Teesdale and Cleveland AM -- Margot Lunnon, Darlington Meeting, Teesdale Quakers; also Manchester LM 07766 758 405

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Heating System advice
by Richard Marler Jan. 5, 2024

Jan. 5, 2024

Dear Friends, The gas boiler at Littlehampton Meeting House has broken down over the Christmas period and we have been advised by our service engineer to replace it. It was over 20 years old and we knew it could break down but nevertheless our premises committee hadn't prepared fully for how to replace it. We are aware that over the past few years the wardens e-group has discussed heating systems in the light of reducing Meeting House carbon footprints. However, because it is a changing picture we'd be interested in advice from Friends' recent experience and research. We have considered air and ground heat pumps but feel our listed building status and concerns about noise and effectiveness mitigate against them as a viable alternative method of heating. The Meeting House was built in the 1830s, is a grade II listed building, has cobbled exterior walls and large windows; secondary glazing is erected in the winter months and it has good roof insulation. We have considered replacing gas with gas and are aware that modern boilers are less polluting and more efficient. However, harmful emissions are still a concern. We have considered a combination of electric storage heaters and electric panels but feel this would be complicated to manage and not provide hot water. We are minded to replace the defunct combi gas boiler with a combi electric boiler. We are aware that the energy costs are much more expensive than gas but feel that there would be no harmful emissions, other than those used in producing electricity in the first place. We are encouraged by the increasing use of renewables in the production of electricity and the stated aim for the UK to be carbon neutral by 2050. Replacing the gas boiler with an electric one would be the least disruptive in terms of being able to continue use of the existing radiators and pipework. Unfortunately our listed building status precludes us from generating our own energy from solar panels which is regrettable (especially as our long roof faces due south with no obstructions to daylight). Advice and guidance on heating systems would be much welcomed. Thank you Richard Marler, Warden, Littlehampton Meeting Sent from Mail for Windows

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Parlez-vous Francais?
by Judi Brill Dec. 15, 2023

Dec. 15, 2023

Do you speak French and would like to be a resident Friend in Paris? Le Centre Quaker International a Paris cherche des Amis-residents parlant francais pour s’occupar de la nouvelle Maison Quaker qui ouvira ses portes en 2024. C’est le debut d’une aventure pour les Quakers en France et nous avons besoin d’Amis enthousiastes et plein d’idees pour renforcer une presence quaker dans la region Parisienne. Details a www.quakersenfrance.org/cqi <http://www.quakersenfrance.org/cqi> Judi Brill Wardenship Egroup Administrator Resident Warden Horfield Quaker Meeting 300 Gloucester Road Horfield Bristol BS7 8PD ///beyond.always.proof Tel: 0117 942 9142 Mob: 07967 558615 horfield.warden(a)bristolquakers.org.uk https://bristolquakers.org.uk/room-hire/room-hire-at-horfield/ -- *bristolquakers.org.uk* <http://bristolquakers.org.uk> Bristol Area Quaker Meeting is registered at Companies House as a Charitable Incorporated Organisation No CE011904 and is Registered Charity No 1175435 Registered Office: Horfield Quaker Meeting House, 300 Gloucester Road, Bristol, BS7 8PD

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Meeting House Matters notes from 14 November at Westminster LM
by Oliver Waterhouse Nov. 20, 2023

Nov. 20, 2023

Oliver Waterhouse Quaker Life Hello Friends, Attached are the notes from the recent in-person Meeting House Matters session that was at Westminster LM on Tuesday, 14 November. The two attachments are: * A set of notes from the in-person session where we explored the theme Living out Quaker values through the use of our premises. * A set of slides from the blended session on social media delivered by Naomi Major. There will be one more Meeting House Matters session this year on Tuesday, 19 December at 10.30am. This will be a social opportunity to look back over the last year and take some time for fellowship together. Bring a hot drink and something to nibble on. The joining details are below and will be sent around again in the day or two before we meet. * Join Zoom Meeting:https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 * Meeting ID: 815 8608 7624 * Passcode: WT-online I look forward to seeing all who can join. In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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Meeting House Matters blended session on Tuesday, 14 November
by Oliver Waterhouse Nov. 13, 2023

Nov. 13, 2023

Oliver Waterhouse Quaker Life Hello everyone, Meeting House Matters is happening in person tomorrow (Tuesday, 14 November) at Westminster Meeting House. As part of the day there will be a blended session between 2:00pm and 3:30pm looking at social media. You can join this part of the day in the usual way using the Zoom details below. * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 * Meeting ID: 815 8608 7624 * Passcode: WT-online I look forward to seeing you either online or in-person tomorrow if you can join the session. In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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