- wardenship - lists.quaker.eu.org

Fwd: Re: Meeting House Bookings Systems
by Winchester Quaker Warden Aug. 17, 2023

Aug. 17, 2023

Hi all, At Winchester we have changed to Hallmaster, and I am very happy with it. One of the benefits is the ease of producing and sending invoices for the bookings, all within the one system. Everything is linked up - like customer details, bookings, invoices, statements etc. Support is good too. There are a few things that their software developers could work on to perfect, and they do welcome feedback, but I find it pretty straightforward to use. More efficient than using Google calendar, then transferring data to a separate invoicing system. "In my humble opinion." Lorraine Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184 On Mon, 14 Aug 2023 at 14:02, Ann Turner - Warden and Bookings < warden.scarborough(a)pandhquakers.org.uk> wrote: > Hello Friends, > Here at at Scarborough we also use Google Calendar for bookings - > I use a colour coded system for the rooms - eg red for the large room, > green for the small room and blue for the committee room. > As Liz says, adding things manually to invoices takes a few minutes for > each booking, I have a sheet I made which I fill in by hand, looking at > the calendar for who booked which room and when, it takes about ½ hour I > suppose. > Then transfer the details to invoices created by Quickbooks which sends > the invoices and records them too. Our AM has transferred all local > Meetings to Quickbooks. As most of our hirers are regulars it doesn't > take too long to send out our invoices which we do monthly unless > requested otherwise. > In friendship, > Ann > Ann Turner > Warden, and Bookings > Scarborough Friends (Quakers) Meeting House > Quaker Close, Scarborough, North Yorkshire, YO12 5QZ > ///honest.noise.ground > m: 07763 763 792 > t: 01723 362 756 (mostly answerphone) > Please note I work part-time hours and will respond as soon as I can > www.pandhquakers.org.uk > > > On 14/08/2023 10:12, Liz Smith wrote: > > Here at Street Quaker Meeting I also use google calendar for bookings. > > This system is easy to set up and use. I received support from Wendry > > Hayward years ago when I was warden for Reading Meeting. > > > > The invoices are created on a spreadsheet. You can easily use google > > spreadsheet for this. I transfer the hiring data into the spreadsheet > > manually, going through the google calendar week by week. It can be > > time consuming if your meeting house is very busy, but it's not > > difficult to do. > > > > I'd be happy to share examples of my calender and spreadsheet if > > anyone is interested. > > > > In friendship, > > Liz > > > > On Fri, 11 Aug 2023, 10:37 Martin Lacey, > > <office(a)norwichquakers.org.uk> wrote: > > > >> Hi David, > >> > >> Good question! > >> > >> At Norwich we use Libre Office for invoicing and spreadsheet > >> recording. And Google Calendar for keeping track of bookings. > >> > >> Benefits: > >> Zero purchase cost and no monthly/annual subscriptions. > >> Single point of control prevents most errors. > >> > >> Downsides: > >> Takes a little more time at the end of the month to invoice and > >> update spreadsheets. > >> Single point of control = reliance on one person. > >> > >> QUESTIONS: > >> Is it possible to integrate Google Docs for invoicing and > >> spreadsheets into Google calendar? If this is even remotely > >> possible, I may spend some time investigating... > >> > >> Kind regards, > >> Martin Lacey > >> > >> Meeting House Manager > >> Norwich Quaker Meeting House > >> Upper Goat Lane > >> Norwich > >> NR2 1EW > >> > >> 01603 624854 Weekdays 9 - 1 > >> 07857 167322 > >> > >> On 10/08/2023 13:52, David Bull wrote: > >> > >>> Good afternoon, all. > >>> > >>> We are looking at systems for taking and managing bookings for the > >>> meeting house. Would anyone care to comment on pluses and minuses > >>> of the various systems (Hallmaster, etc)? > >>> > >>> Many thanks, > >>> > >>> David Bull > >>> > >>> Co Clerk (and convenor of House Management Committee) > >>> > >>> ===== > >>> > >>> Chester Quaker Meeting > >>> > >>> David Bull (he/him) > >>> > >>> Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web: > >>> https://chesterquakers.org.uk/ [1] > >>> > >>> If you are not the intended recipient of this email, you must > >>> neither take any action based upon its contents, nor copy or show > >>> it to anyone. Please contact the sender if you believe you have > >>> received this email in error > >>> > >>> _______________________________________________ > >>> wardenship mailing list -- wardenship(a)lists.quaker.eu.org > >>> To unsubscribe send an email to > >>> wardenship-leave(a)lists.quaker.eu.org > >> > >> _______________________________________________ > >> wardenship mailing list -- wardenship(a)lists.quaker.eu.org > >> To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org > > > > > > Links: > > ------ > > [1] https://chesterquakers.org.uk/ > > _______________________________________________ > > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org > > -- > _______________________________________________ > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org >

3 2

Meeting House Matters - our Quaker Meeting websites
by Oliver Waterhouse Aug. 15, 2023

Aug. 15, 2023

Oliver Waterhouse Quaker Life Hello everyone, There is a Meeting House Matters online discussion today at 2pm. We are going to be talking about Quaker meeting websites. What does your LM or AM website do. Can you give a quick demonstration to show of the features. Do you know how much web traffic you get and does it increase visibility for Quaker activity and room hire? Please come prepared to talk about your website. To join use the Zoom details below. * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 * Meeting ID: 815 8608 7624 * Passcode: WT-online I look forward to seeing you this afternoon if you can join. In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

1 0

Meeting House Bookings Systems
by David Bull Aug. 14, 2023

Aug. 14, 2023

Good afternoon, all. We are looking at systems for taking and managing bookings for the meeting house. Would anyone care to comment on pluses and minuses of the various systems (Hallmaster, etc)? Many thanks, David Bull Co Clerk (and convenor of House Management Committee) ===== Chester Quaker Meeting David Bull (he/him) Phone: +44 (0)1244 676059 - Mobile: +44 (0)7711 580862 - Web: <https://chesterquakers.org.uk/> https://chesterquakers.org.uk/ If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error

7 6

Fwd: Job vacancies
by Cotteridge Quakers Aug. 9, 2023

Aug. 9, 2023

Hello all, I wonder if anyone knows if there is any sort of record of what each AM is offering in terms of wages/benefits for their wardens and associated staff? Seeing the job vacancies coming through over the last bit of time, I am intrigued by some of the differences across the country, and also wondering if there is a standardised guidance from BYM? In Friendship, Mikayla Pencross Warden - Cotteridge Meeting, Birmingham On Thu, 3 Aug 2023 at 21:11, Winchester Quaker Warden < winchesterquakerwarden(a)gmail.com> wrote: > Dear Wardens et al, > *We have two part-time vacancies coming up at Winchester Meeting House, > Hampshire *https://winchesterquakers.webs.com/ > > *Live-in Caretaker-Warden*, 20 hours per week, working mainly Fridays and > Saturdays, and some evening work. Remuneration is £11/hour, less a modest > accommodation off-set for occupancy (including all utilities and council > tax paid) of the Warden’s flat in our Grade II listed building. The flat is > furnished, and has one bedroom, lounge, kitchen and bathroom. It is > possible for a couple to occupy this flat. It has views of the garden, > Cathedral, and Wolvesey Castle ruins. The Meeting House is a venue for > room-hire, and home to seven tenants, as well as Quaker activities. The > role includes security duties, assisting visitors and users of the > building, possibly some basic maintenance/gardening. Relevant experience is > required. > > *Administration and Communications Assistant*, 6 hours per week, > £11/hour, providing support to the Warden-Manager and the Meeting Clerk, > including work with paper-based, electronic and online documents, updating > information displays, production of a weekly newsletter, updating of > website and social media pages. Digital skills and experience of office > work are required. > > IT MAY BE POSSIBLE FOR ONE CANDIDATE TO CARRY OUT BOTH ROLES. The > Caretaker-Warden role could be a job-share. > Please request an APPLICATION PACK from winchesterquakerwarden(a)gmail.com, > before applying for either or both roles. The employer is Hampshire & > Islands Area Quaker Meeting. > > If you would like information in a particular format, please let us know. > > Once you have read the application pack, apply by email to > winchesterquakerwarden(a)gmail.com, by 9am Monday 21 August 2023. > > . > Andrew and Lorraine O'Hanlon > Warden-Managers > Friends' Meeting House > 16 Colebrook Street > Winchester SO23 9LH > 01962 864184 > _______________________________________________ > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org > -- Mikayla (she/her) Warden - Cotteridge Quaker Meeting House 23A Watford Road, Birmingham B30 1JB https://cotteridgequakers.org.uk/ ///wished.cheek.deep (front entrance gates) 0121 459 0111 *Please note: My core admin days are usually Monday, Tuesday and Thursday. I work part time hours on varying other days each week.*

1 0

Notes from Meeting House Matters on 18 July at Carlton Hill LM Leeds
by Oliver Waterhouse Aug. 9, 2023

Aug. 9, 2023

Hello Friends, I am sorry for the delay on getting these notes to you. The session was in person in Leeds with a theme of how we live out Quaker values though the use of our premises. Part of the meeting was a blended session which had a focus on property. I have attached a set of notes which were taken as flip-charts on the day and also a copy of the presentation made by John Dash, BYM Property Management Adviser, which was given during the blended session. The next session is on Tuesday, 15 August at 2pm and I have put the Zoom joining details below. This time we are going to have an open session to explore each other's websites. I am inviting anyone willing to present their AM / LM website and show any features it has so we can learn more about what the possibilities are. If your meeting uses Quaker Meetings Network, or if it has a different solution we would like to know. Does your website have integrations that add to its functionality? * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 * Meeting ID: 815 8608 7624 * Passcode: WT-online In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

1 0

Job vacancies
by Winchester Quaker Warden July 31, 2023

July 31, 2023

Dear Wardens et al, *We have two part-time vacancies coming up at Winchester Meeting House, Hampshire *https://winchesterquakers.webs.com/ *Live-in Caretaker-Warden*, 20 hours per week, working mainly Fridays and Saturdays, and some evening work. Remuneration is £11/hour, less a modest accommodation off-set for occupancy (including all utilities and council tax paid) of the Warden’s flat in our Grade II listed building. The flat is furnished, and has one bedroom, lounge, kitchen and bathroom. It is possible for a couple to occupy this flat. It has views of the garden, Cathedral, and Wolvesey Castle ruins. The Meeting House is a venue for room-hire, and home to seven tenants, as well as Quaker activities. The role includes security duties, assisting visitors and users of the building, possibly some basic maintenance/gardening. Relevant experience is required. *Administration and Communications Assistant*, 6 hours per week, £11/hour, providing support to the Warden-Manager and the Meeting Clerk, including work with paper-based, electronic and online documents, updating information displays, production of a weekly newsletter, updating of website and social media pages. Digital skills and experience of office work are required. IT MAY BE POSSIBLE FOR ONE CANDIDATE TO CARRY OUT BOTH ROLES. The Caretaker-Warden role could be a job-share. Please request an APPLICATION PACK from winchesterquakerwarden(a)gmail.com, before applying for either or both roles. The employer is Hampshire & Islands Area Quaker Meeting. If you would like information in a particular format, please let us know. Once you have read the application pack, apply by email to winchesterquakerwarden(a)gmail.com, by 9am Monday 21 August 2023. . Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184

1 0

Interesting enquiry
by Judi Brill July 26, 2023

July 26, 2023

Dear Wardenship Friends I would be interested to know if anyone has hired out or is hiring out rooms for Naked Meditation? Just love my job - every day brings something new! Judi Judi Brill Wardenship Egroup Administrator Resident Warden Horfield Quaker Meeting 300 Gloucester Road Horfield Bristol BS7 8PD ///beyond.always.proof Tel: 0117 942 9142 Mob: 07967 558615 horfield.warden(a)bristolquakers.org.uk https://bristolquakers.org.uk/room-hire/room-hire-at-horfield/ -- *bristolquakers.org.uk* <http://bristolquakers.org.uk> Bristol Area Quaker Meeting is registered at Companies House as a Charitable Incorporated Organisation No CE011904 and is Registered Charity No 1175435 Registered Office: Horfield Quaker Meeting House, 300 Gloucester Road, Bristol, BS7 8PD

2 1

Re: Sunday Groups
by Warden July 26, 2023

July 26, 2023

Dear Jane, At Worthing we don't have days off in the Meeting House and we have Sunday afternoon bookings every other week (I wish we could have it every week as we need money to pay MH bills). I think it's up to your Meeting to decide and also up to your job contract. I personally have another job and work every Sunday afternoon there, so I tidy up when I come back in the evening. I wish that Sunday afternoons would be for the rest, but many people work on Sunday... my family including. So it's up to you and your Meeting really. in Friendship Elena Krumgolde, warden at Worthing On Thu, 13 Jul 2023, 11:53 Jane Keay via wardenship, < wardenship(a)lists.quaker.eu.org> wrote: > > > > ---------- Forwarded message ---------- > From: Jane Keay <wardenjanekeay(a)mac.com> > To: "wardenship(a)lists.quaker.eu.org" <wardenship(a)lists.quaker.eu.org> > Cc: > Bcc: > Date: Thu, 13 Jul 2023 11:13:40 +0100 > Subject: [wardenship] Sunday Groups > Dear Wardens/Managers and Resident Friends, > > At Watford Quaker Meeting House we have groups hiring our rooms and the > garden throughout the week, also Saturdays. > I have been asked by a local Romanian Christian group whether they could > book once a month on a Sunday afternoon. (A couple of rooms including the > Children’s Room.) For years we given space to the local Unitarian > Fellowship on a Sunday, once a month. This seems to work fine. > I live directly upstairs from the Meeting House and can hear furniture > being moved and the extractor fans in the toilets etc ! > I would love to take on the Romanian Christian Group who are eager for the > space but my dilemma is that Sundays afternoons are a time to stop and rest. > My question is: Do other Meeting Houses book groups on Sunday afternoons? > Is there an expectation to do this from your Meeting ? > Would this work if this was passed on to another person to clear away > afterwards? Or can the Meeting House building just have a quiet afternoon ? > (After the occasional shared lunch and talks of course.) > > Thank you for any comments or shared experiences, > > Jane K. > Warden > > > ---------- Forwarded message ---------- > From: Jane Keay via wardenship <wardenship(a)lists.quaker.eu.org> > To: "wardenship(a)lists.quaker.eu.org" <wardenship(a)lists.quaker.eu.org> > Cc: Jane Keay <wardenjanekeay(a)mac.com> > Bcc: > Date: Thu, 13 Jul 2023 11:13:40 +0100 > Subject: [wardenship] Sunday Groups > _______________________________________________ > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org >

5 4

Meeting House Matters Blended session - Tuesday, 18 July
by Oliver Waterhouse July 17, 2023

July 17, 2023

Oliver Waterhouse Quaker Life Hello everyone, There is an in-person Meeting House Matters day at Carlton Hill Local Meeting in Leeds tomorrow on the 18 July. Part of the day will be a blended session, 2-3.30pm, with a theme of property and will look at: * Use and hirers * Maintenance * Ownership You can join this session in the usual way and there is no need to register in advance to join online. Please use the Zoom joining details below. * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=VHk3MW9sTHJUVDdsMFlTMUN3WEpmUT09 * Meeting ID: 815 8608 7624 * Passcode: WT-online In friendship, Oliver Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

1 0

request from a church group update
by Lancaster Quakers July 17, 2023

July 17, 2023

Hello all many thanks for your responses and suggestions; after considering them and searching a bit more I decided to turn down the request Alistair Gault, Warden Lancaster Quaker Meeting House

1 0