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Re: Employed lettings manager
by Wendrie Heywood June 11, 2024

June 11, 2024

Hi Norma, I manage payroll for a few Quaker (and other) clients and how they do this varies! Some have employees with a volunteer calculating the accounts using a variety of options (including ringing the HMRC helpline every month to confirm their figures), some have their accountants or bookkeepers providing payroll, some have employees with a separate payroll company providing payroll calculations (PAYE, NI, HMRC, Pension management), some use their charity accounts packages to calculate the payroll (Liberty Accounts is one that does this). The actual setting up of payments for salary and HMRC can be dealt with by the above or a different person such as the treasurer. What you decide to do will very much depend on how many employees, and what resources are available within the AM. However, going back to your original question regarding whether the self-employed lettings manager's replacement needs to be employed. Well that depends... If they are offering the same service to other clients, working from home, using their own equipment and have the right of substitution, then it isn't likely. If they are only in the one building, using your equipment and not working for anyone else than yes they probably do need to be employed. On the HMRC website there is a handy 'check employment status for tax' <https://www.gov.uk/guidance/check-employment-status-for-tax> tool. Some Area Meetings/Charities have an employee based in one place manage the room hire businesses and management of several buildings. Others have contracted the management out to a property management company who also offer facilities management and maintenance. So it might be worth seeing if anyone else in Pendle Hill AM also needs such services! Hope that helps! Yours in peace, Wendrie Heywood she/her MindfulBusinessServices.com Book a meeting with me <https://calendly.com/mindful-business-services> On Mon, 10 Jun 2024 at 13:44, Norma Lee via wardenship < wardenship(a)lists.quaker.eu.org> wrote: > > > > ---------- Forwarded message ---------- > From: Norma Lee <normallcm(a)aol.com> > To: "wardenship(a)lists.quaker.eu.org" <wardenship(a)lists.quaker.eu.org> > Cc: > Bcc: > Date: Mon, 10 Jun 2024 11:59:35 +0000 (UTC) > Subject: [wardenship] Employed lettings manager > Hello Friends, > > Bolton Quakers have had a Friend serving as our lettings manager on a > self-employed basis for the past 3 years. He has done a grand job of > building up our lettings since covid but now wishes to 'retire' to do other > things so we are looking for a replacement. > > From information in the excellent Quaker Employers' Resource it would seem > that any replacement should be considered as 'employed' by the meeting. If > your meeting 'employs' similar type staff how do you cope with PAYE, > National Insurance and Pensions? Do you leave this entirely with > accountants or manage it 'in house'? If the latter what software would you > recommend? > > Any advice would be much appreciat4ed. > > Inb friendship > Norma Lee > Finance & Premises Convenor > > > > ---------- Forwarded message ---------- > From: Norma Lee via wardenship <wardenship(a)lists.quaker.eu.org> > To: "wardenship(a)lists.quaker.eu.org" <wardenship(a)lists.quaker.eu.org> > Cc: Norma Lee <normallcm(a)aol.com> > Bcc: > Date: Mon, 10 Jun 2024 11:59:35 +0000 (UTC) > Subject: [wardenship] Employed lettings manager > _______________________________________________ > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org >

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Re: Employed lettings manager
by Walthamstow Quakers June 10, 2024

June 10, 2024

Hi, I am employed at Walthamstow. We contract out the PAYE to a company called Stress Free Payroll which costs about £20 per month. All the best, Ceals Pronouns: her, she Building Manager Walthamstow Quaker Meeting House 1a Jewel Road London E17 4QU Tel 020 8521 2363 Email: walthamstow.quakers(a)gmail.com Account name: Walthamstow Quaker Meeting (Premises) Account number: 00010329 Sort code: 40-52-40 On Mon, 10 Jun 2024 at 13:44, Norma Lee via wardenship < wardenship(a)lists.quaker.eu.org> wrote: > > > > ---------- Forwarded message ---------- > From: Norma Lee <normallcm(a)aol.com> > To: "wardenship(a)lists.quaker.eu.org" <wardenship(a)lists.quaker.eu.org> > Cc: > Bcc: > Date: Mon, 10 Jun 2024 11:59:35 +0000 (UTC) > Subject: [wardenship] Employed lettings manager > Hello Friends, > > Bolton Quakers have had a Friend serving as our lettings manager on a > self-employed basis for the past 3 years. He has done a grand job of > building up our lettings since covid but now wishes to 'retire' to do other > things so we are looking for a replacement. > > From information in the excellent Quaker Employers' Resource it would seem > that any replacement should be considered as 'employed' by the meeting. If > your meeting 'employs' similar type staff how do you cope with PAYE, > National Insurance and Pensions? Do you leave this entirely with > accountants or manage it 'in house'? If the latter what software would you > recommend? > > Any advice would be much appreciat4ed. > > Inb friendship > Norma Lee > Finance & Premises Convenor > > > > ---------- Forwarded message ---------- > From: Norma Lee via wardenship <wardenship(a)lists.quaker.eu.org> > To: "wardenship(a)lists.quaker.eu.org" <wardenship(a)lists.quaker.eu.org> > Cc: Norma Lee <normallcm(a)aol.com> > Bcc: > Date: Mon, 10 Jun 2024 11:59:35 +0000 (UTC) > Subject: [wardenship] Employed lettings manager > _______________________________________________ > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org >

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Re: Employed lettings manager
by Warden | Nailsworth Quaker Meeting June 10, 2024

June 10, 2024

Dear Norma, Our AM employs bookkeepers (hi Wendrie) but for some reason they don't do the payroll so one of the trustees has to do it in the HMRC Basic Tool which is HMRC software from last century. A disproportionate effort and learning curve for the very few employees AM has to manage. Not recommended! If there is already a paid-for bookkeeper/accountant, ask them to do it. That would be the easy way and shouldn't cost much at all. In my other work I use Quickbooks and Liberty Accounts and I have used Xero for a little while. All are bookkeeping packages which do a lot more than payroll but unless you are already using software, I'm not sure it's worth it just for employing one person. In Friendship Oliver Oliver Müller Warden Nailsworth Quaker Meeting 01453 832398 0770 883 1000 On 10/06/2024 12:59, Norma Lee via wardenship wrote: > _______________________________________________ > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org

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Re: Employed lettings manager
by Rachel Bach June 10, 2024

June 10, 2024

Hi Norma We employ wardens at two of our meeting houses to manage the room hire. They are employed by our Area Meeting who is responsible for contracts, pay etc. Until recently we did our own payroll using the basic HMRC software PAYROLL TOOLS which is free and will calculate all the tax and any possible NI for you. But you will have to manage the payroll info including calculating hours, pension etc via spreadsheet separately. However we have recently outsourced our payroll to another provider, CBR solutions based in Norfolk at a modest monthly cost. We also have just started using the same provider for HR advice, eg checking our employers contracts are up to date etc, we are ok with current legislation etc. as we feel a bit vulnerable to the possibility of getting things wrong inadvertently. We do our pension scheme with the People's Pension, which I think was one recommended by Friends House at the time and they have been excellent to deal with. There is a lot to consider as I am sure you know and it helps to get some professional advice if you can. Rachel Ipswich & Diss Area Meeting On Mon, Jun 10, 2024 at 1:44 PM Norma Lee via wardenship < wardenship(a)lists.quaker.eu.org> wrote: > > > > ---------- Forwarded message ---------- > From: Norma Lee <normallcm(a)aol.com> > To: "wardenship(a)lists.quaker.eu.org" <wardenship(a)lists.quaker.eu.org> > Cc: > Bcc: > Date: Mon, 10 Jun 2024 11:59:35 +0000 (UTC) > Subject: [wardenship] Employed lettings manager > Hello Friends, > > Bolton Quakers have had a Friend serving as our lettings manager on a > self-employed basis for the past 3 years. He has done a grand job of > building up our lettings since covid but now wishes to 'retire' to do other > things so we are looking for a replacement. > > From information in the excellent Quaker Employers' Resource it would seem > that any replacement should be considered as 'employed' by the meeting. If > your meeting 'employs' similar type staff how do you cope with PAYE, > National Insurance and Pensions? Do you leave this entirely with > accountants or manage it 'in house'? If the latter what software would you > recommend? > > Any advice would be much appreciat4ed. > > Inb friendship > Norma Lee > Finance & Premises Convenor > > > > ---------- Forwarded message ---------- > From: Norma Lee via wardenship <wardenship(a)lists.quaker.eu.org> > To: "wardenship(a)lists.quaker.eu.org" <wardenship(a)lists.quaker.eu.org> > Cc: Norma Lee <normallcm(a)aol.com> > Bcc: > Date: Mon, 10 Jun 2024 11:59:35 +0000 (UTC) > Subject: [wardenship] Employed lettings manager > _______________________________________________ > wardenship mailing list -- wardenship(a)lists.quaker.eu.org > To unsubscribe send an email to wardenship-leave(a)lists.quaker.eu.org >

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Employed lettings manager
by Norma Lee June 10, 2024

June 10, 2024

Hello Friends, Bolton Quakers have had a Friend serving as our lettings manager on a self-employed basis for the past 3 years. He has done a grand job of building up our lettings since covid but now wishes to 'retire' to do other things so we are looking for a replacement. From information in the excellent Quaker Employers' Resource it would seem that any replacement should be considered as 'employed' by the meeting. If your meeting 'employs' similar type staff how do you cope with PAYE, National Insurance and Pensions? Do you leave this entirely with accountants or manage it 'in house'? If the latter what software would you recommend? Any advice would be much appreciat4ed. Inb friendshipNorma LeeFinance & Premises Convenor

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Meeting House Matters Notes from 21 May 2024
by Oliver Waterhouse May 23, 2024

May 23, 2024

Ollie Waterhouse Quaker Life Hello everyone, I have attached the notes from this week's Meeting House Matters session. I have also included the images that were shared in advance of the session and used in the presentation. (with all the ones that I had not managed to get in the first time!) Just a reminder that the next meeting is going to be in person at Lancaster LM Tuesday, 25 June. It is a free event. You just need to get there under your own steam and bring some lunch. If you would like to come in person, please complete the online form so that we know who is coming. Booking form: https://forms.quaker.org.uk/mhm-24 There will be a blended session at 2.30pm. If you would like to join that just turn up using the login details below. No need to book in advance. I will send around the Zoom link beforehand. Hope to see you at the next one. In friendship, Ollie Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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Room Hire Poster
by Judi Brill May 21, 2024

May 21, 2024

Dear Friends Following discussion on Meeting House Matters this morning : this is how Horfield advertises room hire in our street facing poster cases. Judi Brill Meeting House Flat 300 Gloucester Road Horfield Bristol BS7 8PDs ///palace.wounds.fill Tel: 0117 942 9142 Mob: 07967 558615 judibrill(a)gmail.com

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Meeting House Matters - Today at 10.30am
by Oliver Waterhouse May 21, 2024

May 21, 2024

Ollie Waterhouse Quaker Life Hi everyone, A very quick reminder that there is a Meeting House Matters discussion today at 10.30am. We are looking at use of our gardens, signage and visibility. That to everyone who has sent in images, we will use them and I will circulate them all afterwards. Use this joining link for the meeting: * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=aYxukeWCrw0Z80E9OuxIuJuZvXr8do.1 * Meeting ID: 815 8608 7624 * Passcode: MHM-online In friendship, Ollie Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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Meeting House Matters - Tuesday, 21 May - 10.30am
by Oliver Waterhouse May 21, 2024

May 21, 2024

Ollie Waterhouse Quaker Life Hello everyone, I hope that you are all well. There is going to be a session of Meeting House Matters on Tuesday, 21 May at 10.30am. This time we are going to be looking at things around visibility and what our spaces say about us. Does your Quaker meeting house have a garden and what is it used for? What does it say about the community or the premises as a venue? If you can please share by email reply to this message before the meeting: * A picture of your meeting house signage * Your meeting garden (just one image if possible) * Any visual clues that help people know that your building is a Quaker meeting house or help hirers find the premises This is an online session which will be on Zoom and you can join using the Zoom details below. * Join Zoom Meeting: https://quaker.zoom.us/j/81586087624?pwd=aYxukeWCrw0Z80E9OuxIuJuZvXr8do.1 * Meeting ID: 815 8608 7624 * Passcode: MHM-online I look forward to seeing you there. In friendship, Ollie Oliver Waterhouse (he/him) Quaker Life Team Leader, Local and Area Governance Quakers in Britain 020 7663 1007 (Direct) oliverw(a)quaker.org.uk<mailto:oliverw@quaker.org.uk> | www.quaker.org.uk<http://www.quaker.org.uk/> Follow Quakers in Britain on Twitter<http://twitter.com/BritishQuakers>, Facebook<https://www.facebook.com/BritishQuakers>, YouTube<https://www.youtube.com/quakersinbritain>, and Instagram<https://www.instagram.com/britishquakers/>. CLERKS OF TRUSTEES: Please send TARA documents to supportmeetings(a)quaker.org.uk<mailto:supportmeetings@quaker.org.uk> All Quakers in Britain staff can be contacted using their usual email addresses or phone numbers. They may be working from home, in Friends House (London), in the Yorkshire Centre (Leeds) or at a base local to them. The Quaker Centre Bookshop and Café<https://www.friendshouse.co.uk/quaker-centre/> (Friends House, London) are open to the public. If you would like to support our work, you can give online at www.quaker.org.uk/donate. Britain Yearly Meeting of the Religious Society of Friends (Quakers) Registered charity number 1127633 | Friends House, 173 Euston Road, London, NW1 2BJ ________________________________ Quakers say: Religion is about the whole of life.

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Taunton Meeting House
by Judi Brill May 21, 2024

May 21, 2024

Hi All, Sorry for the delay I was having some problems uploading ( too many images initially !) We had a lovely sunny day here in Taunton to take the pictures- which may have caused the last one above the entrance to bleach out somewhat . We are located at the end of a narrow lane so its not easy to get a long view , however we have a flag that goes up when weather permits. Best wishes Charlotte Charlotte Hughes Warden Taunton Meeting House Bath Place Taunton TA1 4EP ///bats.caked.line Tel: 07594562270 Tmhwarden(a)tauntonmeetinghouse.co.uk <mailto:Tmhwarden@tauntonmeetinghouse.co.uk> Please note that I work part-time, and my usual Working hours are : Monday to Thursday 9am-1pm Friday 9am-2pm

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