Hello Friends and colleagues, We would be interested to know if your Meetings donate to external charities, in which case how that is done. At Winchester we have in the past collected donations, on a regular basis, to pass on to chosen charities - cash, cheques or BACS. This created a lot of admin for the Treasurer, and now we have the added problem that our local bank (HSBS acting on behalf of CAF Bank) no longer accepts cash. What we are doing currently is invite Friends to donate to chosen charities, but not through our bank account, i.e. straight into the other charity's bank account. We do not know how many people do that, we have no idea how much money goes to the charities, and we don't know if the charities are aware that those donations are connected to our Meeting. We have recently bought a fund-raising card-reader, which can allow for donations to be earmarked for specific purposes, but we are not using it for external charities. If any of your Meetings passes donations on to external charities, it would be great to hear about your process for that, and if it works well. Thanks very much, Lorraine Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184 https://winchesterquakers.org.uk
Hello Yes at Jesus Lane we have quite a complicated arrangement - we take cash and card reader donations into our bank account. Several Friends also have standing orders into our account which are dived equally between the four collections each month. Myself as Warden bank the cash and enter into a spreadsheet the amounts received in cash and by the card reader. A spreadsheet has been set up to calculate the total amount owed to each charity and I pay (where I can) to the charity's online donation page. In the odd case where a charity doesn’t have online giving the Treasurer makes the payment by bank transfer. The card reader is a new addition (we use Sum Up) and it has significantly increased the giving in person after meeting. In Friendship Kirsten Lavers Warden, Jesus Lane Quaker Meeting House 07545 218251 Day off Mondays
On 27 Jun 2024, at 18:34, Winchester Quaker Warden <winchesterquakerwarden@gmail.com> wrote:
Hello Friends and colleagues, We would be interested to know if your Meetings donate to external charities, in which case how that is done. At Winchester we have in the past collected donations, on a regular basis, to pass on to chosen charities - cash, cheques or BACS. This created a lot of admin for the Treasurer, and now we have the added problem that our local bank (HSBS acting on behalf of CAF Bank) no longer accepts cash. What we are doing currently is invite Friends to donate to chosen charities, but not through our bank account, i.e. straight into the other charity's bank account. We do not know how many people do that, we have no idea how much money goes to the charities, and we don't know if the charities are aware that those donations are connected to our Meeting. We have recently bought a fund-raising card-reader, which can allow for donations to be earmarked for specific purposes, but we are not using it for external charities.
If any of your Meetings passes donations on to external charities, it would be great to hear about your process for that, and if it works well. Thanks very much, Lorraine
Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184 https://winchesterquakers.org.uk <https://winchesterquakers.org.uk/> _______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
Hi Lorraine, In Bradford on Avon we collect money for a different charity every month. This includes centrally managed Quaker work as well as external charities. We only ever used to collect cash, never bothered with anything else. When lockdown started, we obviously abandoned the cash collection, instead putting into our monthly newsletter details of how Friends can donate directly. Since then we have reinstated the cash collections, while continuing to publish details on how Friends can donate directly. If HSBC no longer accepting cash for CAF accounts is a more general issue, we may also have a problem now. From my records, it appears that I still managed to pay in cash (for the Meeting in this case) in the middle of May, and I haven't yet heard from our Collections Treasurer (different post from Meeting Treasurer) that she's had any problems in this respect. Do you know whether this is just an issue with your local branch? Best wishes, Klaus Huber Resident Warden, Bradford on Avon On Thu, Jun 27, 2024 at 9:19 PM Winchester Quaker Warden < winchesterquakerwarden@gmail.com> wrote:
Hello Friends and colleagues, We would be interested to know if your Meetings donate to external charities, in which case how that is done. At Winchester we have in the past collected donations, on a regular basis, to pass on to chosen charities - cash, cheques or BACS. This created a lot of admin for the Treasurer, and now we have the added problem that our local bank (HSBS acting on behalf of CAF Bank) no longer accepts cash. What we are doing currently is invite Friends to donate to chosen charities, but not through our bank account, i.e. straight into the other charity's bank account. We do not know how many people do that, we have no idea how much money goes to the charities, and we don't know if the charities are aware that those donations are connected to our Meeting. We have recently bought a fund-raising card-reader, which can allow for donations to be earmarked for specific purposes, but we are not using it for external charities.
If any of your Meetings passes donations on to external charities, it would be great to hear about your process for that, and if it works well. Thanks very much, Lorraine
Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184 https://winchesterquakers.org.uk _______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
-- Klaus Huber Warden Bradford on Avon Quaker Meeting House 1 Whiteheads Lane, Bradford on Avon BA15 1JU Tel. 01225 865393 bradfordonavonquakers.weebly.com
Hi all, Regarding CAF, it is not just that branch. Our local branch no longer accepts CAF but some branches do. If you ask at your local branch, they should be able to tell you which is the nearest branch that does. All the best, Ceals Pronouns: her, she Building Manager Walthamstow Quaker Meeting House 1a Jewel Road London E17 4QU Tel 020 8521 2363 Email: walthamstow.quakers@gmail.com Account name: Walthamstow Quaker Meeting (Premises) Account number: 00010329 Sort code: 40-52-40 On Fri, 28 Jun 2024 at 10:09, Klaus Huber <boawarden@gmail.com> wrote:
Hi Lorraine,
In Bradford on Avon we collect money for a different charity every month. This includes centrally managed Quaker work as well as external charities. We only ever used to collect cash, never bothered with anything else. When lockdown started, we obviously abandoned the cash collection, instead putting into our monthly newsletter details of how Friends can donate directly. Since then we have reinstated the cash collections, while continuing to publish details on how Friends can donate directly.
If HSBC no longer accepting cash for CAF accounts is a more general issue, we may also have a problem now. From my records, it appears that I still managed to pay in cash (for the Meeting in this case) in the middle of May, and I haven't yet heard from our Collections Treasurer (different post from Meeting Treasurer) that she's had any problems in this respect. Do you know whether this is just an issue with your local branch?
Best wishes, Klaus Huber Resident Warden, Bradford on Avon
On Thu, Jun 27, 2024 at 9:19 PM Winchester Quaker Warden < winchesterquakerwarden@gmail.com> wrote:
Hello Friends and colleagues, We would be interested to know if your Meetings donate to external charities, in which case how that is done. At Winchester we have in the past collected donations, on a regular basis, to pass on to chosen charities - cash, cheques or BACS. This created a lot of admin for the Treasurer, and now we have the added problem that our local bank (HSBS acting on behalf of CAF Bank) no longer accepts cash. What we are doing currently is invite Friends to donate to chosen charities, but not through our bank account, i.e. straight into the other charity's bank account. We do not know how many people do that, we have no idea how much money goes to the charities, and we don't know if the charities are aware that those donations are connected to our Meeting. We have recently bought a fund-raising card-reader, which can allow for donations to be earmarked for specific purposes, but we are not using it for external charities.
If any of your Meetings passes donations on to external charities, it would be great to hear about your process for that, and if it works well. Thanks very much, Lorraine
Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184 https://winchesterquakers.org.uk _______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org
-- Klaus Huber Warden Bradford on Avon Quaker Meeting House 1 Whiteheads Lane, Bradford on Avon BA15 1JU Tel. 01225 865393 bradfordonavonquakers.weebly.com
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Further on this - We only use the Sum Up reader for donations to our charity collections, we receive an email statement a couple of days later with the total donated. There is 1.69% charge which means approximately equates to 8p less for the charity from a £5 donation. Our Meeting paid the initial fee for purchase of the reader. We have another reader for use for donations for tea/coffee, lunches and general donations to our Meeting. In Friendship Kirsten Lavers Warden, Jesus Lane Quaker Meeting House 07545 218251 Day off Mondays
On 28 Jun 2024, at 09:41, Klaus Huber <boawarden@gmail.com> wrote:
Hi Lorraine,
In Bradford on Avon we collect money for a different charity every month. This includes centrally managed Quaker work as well as external charities. We only ever used to collect cash, never bothered with anything else. When lockdown started, we obviously abandoned the cash collection, instead putting into our monthly newsletter details of how Friends can donate directly. Since then we have reinstated the cash collections, while continuing to publish details on how Friends can donate directly.
If HSBC no longer accepting cash for CAF accounts is a more general issue, we may also have a problem now. From my records, it appears that I still managed to pay in cash (for the Meeting in this case) in the middle of May, and I haven't yet heard from our Collections Treasurer (different post from Meeting Treasurer) that she's had any problems in this respect. Do you know whether this is just an issue with your local branch?
Best wishes, Klaus Huber Resident Warden, Bradford on Avon
On Thu, Jun 27, 2024 at 9:19 PM Winchester Quaker Warden <winchesterquakerwarden@gmail.com <mailto:winchesterquakerwarden@gmail.com>> wrote:
Hello Friends and colleagues, We would be interested to know if your Meetings donate to external charities, in which case how that is done. At Winchester we have in the past collected donations, on a regular basis, to pass on to chosen charities - cash, cheques or BACS. This created a lot of admin for the Treasurer, and now we have the added problem that our local bank (HSBS acting on behalf of CAF Bank) no longer accepts cash. What we are doing currently is invite Friends to donate to chosen charities, but not through our bank account, i.e. straight into the other charity's bank account. We do not know how many people do that, we have no idea how much money goes to the charities, and we don't know if the charities are aware that those donations are connected to our Meeting. We have recently bought a fund-raising card-reader, which can allow for donations to be earmarked for specific purposes, but we are not using it for external charities.
If any of your Meetings passes donations on to external charities, it would be great to hear about your process for that, and if it works well. Thanks very much, Lorraine
Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184 https://winchesterquakers.org.uk <https://winchesterquakers.org.uk/> _______________________________________________ wardenship mailing list -- wardenship@lists.quaker.eu.org <mailto:wardenship@lists.quaker.eu.org> To unsubscribe send an email to wardenship-leave@lists.quaker.eu.org <mailto:wardenship-leave@lists.quaker.eu.org>
-- Klaus Huber Warden Bradford on Avon Quaker Meeting House 1 Whiteheads Lane, Bradford on Avon BA15 1JU Tel. 01225 865393 bradfordonavonquakers.weebly.com <http://bradfordonavonquakers.weebly.com/>
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Hi Lorraine Hope all is well with you. I miss Winchester Friends, and you and Andy - but, all is going well up north.We do both cash collections and give Friends the details so they can give to the charities directly - the details go out in the weekly notices email. Like you, we have no idea, and no way of knowing, what amounts have been paid directly by Friends.The weekly cash collections are for the local Meeting, BYM, and the cause/charity which changes each month. The various collections are recorded on a spreadsheet each week by the Deputy Warden and banked monthly, along with the small amounts we get donated towards post Meeting refreshments and a few room hire cheques (we dont accept cash for room hire anymore). I suspect the time it takes to record the collections on the spreedsheet, send that to the Treasurer, record in Quickbooks, then take to the bank along with the few cheques, costs more in staff time than makes it financially viable (it's a Building Society, and I've never been in there for less than ½ an hour on the odd occasions I've gone myself).Our Finance Committee is still working towards getting a card reader (thank you to all the Friends here who contributed to my question about card readers), and I'm still hoping this might be the way forward for us. We need to find a way to simplify how Friends give, and recognise that many don't carry cash which has meant our collections have decreased (that's my understanding anyway), and we have no way to know how much Friends are giving to the causes we are supporting. Occasionally the Meeting as a body give donations to charities, so not acting as agents. That's a very easy process either as a BACS payment, or if that's not possible, by using one of the Meeting's debit cards.As an aside, I'd be interested to know which card reader Winchester decided on in the end, and how it's working out for you.All the bestTashaNatasha Heny Manager/WardenLancaster Quaker Meeting House -------- Original message --------From: Winchester Quaker Warden <winchesterquakerwarden@gmail.com> Date: 27/06/2024 21:19 (GMT+00:00) To: Quaker Wardenship Support <wardenship@lists.quaker.eu.org> Subject: [wardenship] External charities Hello Friends and colleagues,We would be interested to know if your Meetings donate to external charities, in which case how that is done.At Winchester we have in the past collected donations, on a regular basis, to pass on to chosen charities - cash, cheques or BACS.This created a lot of admin for the Treasurer, and now we have the added problem that our local bank (HSBS acting on behalf of CAF Bank) no longer accepts cash.What we are doing currently is invite Friends to donate to chosen charities, but not through our bank account, i.e. straight into the other charity's bank account.We do not know how many people do that, we have no idea how much money goes to the charities, and we don't know if the charities are aware that those donations are connected to our Meeting.We have recently bought a fund-raising card-reader, which can allow for donations to be earmarked for specific purposes, but we are not using it for external charities.If any of your Meetings passes donations on to external charities, it would be great to hear about your process for that, and if it works well.Thanks very much,LorraineAndrew and Lorraine O'HanlonWarden-ManagersFriends' Meeting House16 Colebrook StreetWinchester SO23 9LH01962 864184https://winchesterquakers.org.uk
Dear All, Some of you have mentioned gift aid and being an "agent". This is something even most accountants don't understand, including at my own AM. It's perfectly possible to collect money for an external charity, to claim gift aid on those donations and then pass the donations and gift aid on. I can't cover every detail here but generally speaking it works like this: 1) James gives Meeting £100 for a local refugee charity. Meeting has not decided to collect for this charity but accepts the money and pays it on. Here Meeting is only a conduit and is acting as an agent. The donation should not appear in the annual accounts as income and gift aid cannot be claimed. 2) Meeting decides to hold monthly collections as a furtherance of its own charitable objects and chooses worthy causes to give to. Friends donate and the money is passed on. Here Meeting has control over whom to give money to and acts as the Principal. The fact that Friends donate into a restricted fund which Meeting will use for the purpose of supporting another organisation does not make it an agency arrangement. Nor does the fact that Meeting is now bound to use the funds as promised. It was still the decision of Meeting. The donations received count as income for accounting purposes and gift aid can be claimed. If gift aid is claimed it has to be passed on. A Meeting may of course decide they find it too complicated to handle the accounting or cash handling and simply direct Friends to give directly to the receiving charity. Meeting is also free to use the recipient's own gift aid forms and let /them/ claim the gift aid. However there is a certain appeal in knowing how much was collected and for this all the donations will have to come through Meeting. Knowing the above may also help with collecting contactless donations, depending on your setup. Ultimately some Meetings may even move to using third-party donation processors that process gift aid claims for them automatically. In Friendship Oliver Oliver Müller Warden Nailsworth Quaker Meeting 0770 883 1000 01453 832396 https://nailsworthquakers.org.uk On 28/06/2024 10:44, n.heny42 wrote:
Hi Lorraine
Hope all is well with you. I miss Winchester Friends, and you and Andy - but, all is going well up north.
We do both cash collections and give Friends the details so they can give to the charities directly - the details go out in the weekly notices email. Like you, we have no idea, and no way of knowing, what amounts have been paid directly by Friends.
The weekly cash collections are for the local Meeting, BYM, and the cause/charity which changes each month. The various collections are recorded on a spreadsheet each week by the Deputy Warden and banked monthly, along with the small amounts we get donated towards post Meeting refreshments and a few room hire cheques (we dont accept cash for room hire anymore). I suspect the time it takes to record the collections on the spreedsheet, send that to the Treasurer, record in Quickbooks, then take to the bank along with the few cheques, costs more in staff time than makes it financially viable (it's a Building Society, and I've never been in there for less than ½ an hour on the odd occasions I've gone myself).
Our Finance Committee is still working towards getting a card reader (thank you to all the Friends here who contributed to my question about card readers), and I'm still hoping this might be the way forward for us. We need to find a way to simplify how Friends give, and recognise that many don't carry cash which has meant our collections have decreased (that's my understanding anyway), and we have no way to know how much Friends are giving to the causes we are supporting.
Occasionally the Meeting as a body give donations to charities, so not acting as agents. That's a very easy process either as a BACS payment, or if that's not possible, by using one of the Meeting's debit cards.
As an aside, I'd be interested to know which card reader Winchester decided on in the end, and how it's working out for you.
All the best
Tasha
Natasha Heny Manager/Warden Lancaster Quaker Meeting House
-------- Original message -------- From: Winchester Quaker Warden <winchesterquakerwarden@gmail.com> Date: 27/06/2024 21:19 (GMT+00:00) To: Quaker Wardenship Support <wardenship@lists.quaker.eu.org> Subject: [wardenship] External charities
Hello Friends and colleagues, We would be interested to know if your Meetings donate to external charities, in which case how that is done. At Winchester we have in the past collected donations, on a regular basis, to pass on to chosen charities - cash, cheques or BACS. This created a lot of admin for the Treasurer, and now we have the added problem that our local bank (HSBS acting on behalf of CAF Bank) no longer accepts cash. What we are doing currently is invite Friends to donate to chosen charities, but not through our bank account, i.e. straight into the other charity's bank account. We do not know how many people do that, we have no idea how much money goes to the charities, and we don't know if the charities are aware that those donations are connected to our Meeting. We have recently bought a fund-raising card-reader, which can allow for donations to be earmarked for specific purposes, but we are not using it for external charities.
If any of your Meetings passes donations on to external charities, it would be great to hear about your process for that, and if it works well. Thanks very much, Lorraine
Andrew and Lorraine O'Hanlon Warden-Managers Friends' Meeting House 16 Colebrook Street Winchester SO23 9LH 01962 864184 https://winchesterquakers.org.uk
_______________________________________________ wardenship mailing list --wardenship@lists.quaker.eu.org To unsubscribe send an email towardenship-leave@lists.quaker.eu.org
participants (7)
-
JL Wardens -
Klaus Huber -
Marilyn Miles -
n.heny42 -
Nailsworth Warden -
Walthamstow Quakers -
Winchester Quaker Warden